Software for Staffing Agencies

It's no surprise that recruitment software has become an essential and integral aspect of most modern staffing agencies for decades — because it allows these organizations to streamline their workflows, enhance efficiency, and deliver better services to clients and candidates.While some are still using the ol' Excel sheet method to get the job done, many have sought the help of recruitment tools.From onboarding to scheduling and management and beyond, software solutions now help facilitate virtually every aspect of the staffing industry. But all software is not created equal — and the way you use the tool matters much more than many would have you believe.In this article, we’ll explore some of the most significant roles of software in staffing agencies, including onboarding software, staffing scheduling software, and some of the best staffing software solutions available.

Software for staffing agencies: at a high level

Possibly the most significant way in which software has revolutionized the industry is through onboarding software for staffing agencies.This software automates (surprise surprise) the onboarding process — which drastically reduces the amount of paperwork and effort required for manual data entry. It allows agencies to efficiently collect and manage candidate information, facilitate background checks, and complete necessary documentation, ensuring a smooth transition for new hires.Software for staffing agencies is also vital for these organizations to effectively manage their workforce.Another similar use case for HR software is for the complex task of scheduling employees across numerous clients and assignments. There is software that factors in availability, skill sets, and client requirement to optimize the allocation of resources and reduce scheduling conflicts. Staffing scheduling software also provides real-time visibility into employee availability, enabling quick adjustments and ensuring adequate coverage for clients.In order to remain competitive in fluctuating markets, staffing agencies are constantly seeking the best staffing software solutions available. These solutions offer comprehensive features such as candidate and client management, job posting and tracking, resume parsing, interview, scheduling, reporting, and many other features. They empower agencies to streamline their workflows, improve candidate sourcing and placement, and deliver exceptional service to clients.Apps for staffing agencies have also gained significant popularity in recent years, and have allowed agencies to extend their services to mobile devices as well.These apps give job seekers greater access to job listings, application tracking, and instant notifications about potential new employment opportunities.

Kinds of software for staffing agencies

ATS for recruitment agencies

An applicant tracking system (ATS) is a powerful tool commonly utilized in the recruitment and staffing industry to streamline and automate certain aspects of the hiring process.An ATS is a special software designed to handle the end-to-end recruitment process, from receiving applications to hiring qualified candidates. It offers a centralized platform that enables recruiters to efficiently manage job postings, candidate sourcing, resume screening, interview scheduling, and candidate communication.This software for staffing agencies automates manual tasks, enhances collaboration among hiring teams, and provides valuable insights for improved data-driven decision-making.In order to select the best ATS for staffing agencies, a handful of factors must be considered, including scalability, customization options, integration capabilities, user-friendliness, and customer support.There are several options on the market in terms of capable ATS solutions and staffing agencies must assess their specific needs to select the most appropriate system that aligns with their requirements (like existing infrastructure, for example).Larger organizations often have unique needs, and thus, they may require more robust and scalable ATS solutions. The best ATS systems for large companies come equipped with advanced features like multi-location support, enterprise-level security, customizable workflows, and informative analytics dashboards.Having an ATS that is customizable to your business' needs is critical.That's why we built Loxo's Talent Intelligence Platform to be highly intuitive. Your entire workflow is brought under one roof, which ensures nothing slips through the cracks — and you're able to standardize best practices for your organization. The best ATS for recruitment agencies (hint hint: Loxo) will empower them to effectively manage a multitude of clients and job openings simultaneously. It will provide features like client and candidate tracking, resume parsing, talent database management, and reporting capabilities.With an ATS for recruitment agencies — especially one that is AI-enhanced and highly intuitive, like Loxo — recruiters can quickly match candidates with relevant job openings, track their progress throughout the hiring process, and maintain strong relationships with clients.

CRM for Staffing Companies

Candidate relationship management software – or CRM – is a valuable tool for staffing agencies that plays a critical role in the recruitment and staffing industry at large.A CRM for staffing companies serves as a centralized platform to manage interactions and relationships with clients, candidates, and prospects. It goes beyond traditional contact management by providing advanced functionalities that streamline the entire recruitment process. This software for staffing agencies helps agencies build stronger, longer-lasting relationships with clients, efficiently manage large volumes of candidate data and improve general productivity.One of the key features of a CRM for staffing agencies is its ability to house and facilitate a detailed database. It allows agencies to store and organize candidate information including resumes, skills, experience, and job preferences.And by maintaining more comprehensive databases, recruiters can quickly search and match candidates with open positions, saving time and reducing expended effort in the candidate sourcing process.The ideal CRM solution should offer customizable features tailored to the unique needs of the staffing industry. It should also include functionalities like candidate tracking, client management, job order tracking, advanced communication tools, and detailed reporting capabilities. We like to think that Loxo's recruiting CRM is the best CRM for recruitment agencies — because it genuinely creates a cohesive recruitment ecosystem.As more and more recruitment agencies start to branch out into business development, the best CRM solutions will also offer additional features geared toward client relationship management.Loxo's sales CRM is the first 0f its kind — offering additional features like client communication tracking, sales pipeline management, analytics and reporting on client interactions, and tools to help nurture client relationships over time.

Recruiting CRM vs ATS

Understanding the differences between CRM and ATS and how they work together can greatly benefit staffing agencies and recruitment personnel. Recruiting CRM and ATS are powerful staffing platforms that, when used in tandem, offer a comprehensive solution for staffing agencies and recruiters.CRM solutions help staffing agencies build and maintain lasting relationships with clients, ensuring that their specific needs and preferences are understood and addressed efficiently. It also facilitates targeted candidate engagement, allowing recruiters to connect with candidates based on their interests and qualifications, fostering more personalized and meaningful interactions.An ATS, on the other hand, primarily deals with the operational side of things for recruiters – especially the hiring process. ATS solutions help recruiters manage job postings, track applications, screen resumes, schedule interviews, and oversee the entire hiring workflow. Powerful ATS solutions can streamline and automate many of these processes, reducing manual effort and ensuring a more organized, efficient recruitment process.While a recruiting CRM vs ATS may have differing core functionalities, they complement each other quite well. This integration lets recruiters have a more complete picture of candidates when making hiring decisions, enabling them to make more informed choices that align with clients’ specific requirements.Staffing tools like these can help agencies efficiently manage relationships with clients and candidates, cultivating greater trust and loyalty.

Best recruitment software for agencies

Offering a comprehensive solution for staffing and recruiting agencies, Loxo’s Talent Intelligence Platform stands out as one of the best recruitment software for agencies available on the market today.Loxo’s powerful staffing and recruiting software provides advanced features and a user-friendly interface to empower recruitment and staffing agencies to excel in their operations and achieve their business goals.Loxo’s platform combines the functionalities of both a CRM and an ATS, making it a complete staffing and recruiting software solution. As a CRM, Loxo enables agencies to cultivate stronger relationships with both clients and candidates. It effortlessly centralizes candidate data, interactions, and communication history, ensuring that recruiters have a complete, up-to-date view of their entire talent pool. The CRM aspect of Loxo also allows agencies to tailor their engagement strategies with clients and candidates, further enhancing the personalization and efficiency of their interactions.At the same time, Loxo functions as an ATS, which further streamlines the recruitment process. Recruiters can update and manage job postings, track applications, screen resumes, and schedule interviews all within the platform. Loxo’s ATS capabilities simplify and automate many operational tasks that have traditionally been accomplished with manual labor.In terms of software, recruitment agencies may not find a more powerful and capable solution than Loxo. With its combination of CRM and ATS functionalities, Loxo empowers recruitment agencies to build stronger relationships with clients and candidates while streamlining operations. Its user-friendly interface and focus on collaboration make it a valuable asset for recruitment teams, allowing them to enhance their efforts and deliver exceptional services to their clients.