Optimizing your recruitment workflow is essential to both the short-term and long-term success of your recruiting agency. The more efficient and organized your workflow is, the faster you can match top talent with open positions and bolster your reputation as a top organization in the industry. 

Recent trends, however, suggest that it’s taking as long as 24 days on average to fill a position, an increase of 10 days from 2010. And in a labor market where short-term contracts are on the rise, it’s more important than ever to optimize your recruitment workflow and streamline your hiring process to meet the demand.

Below is everything you need to know on how to optimize your recruitment workflow.

Simplify your Recruitment Workflow

One of the easiest ways to optimize your recruitment workflow is by simplifying your entire recruiting process. While this might sound like a lot of work, all it really requires is eliminating wasteful and unnecessary steps in your recruiting process.

The best approach is to evaluate each step in the hiring process starting from initial job approval to extending offers to candidates, making decisions along the way as to what isn’t working or could use improvement. 

A few ways to help simplify your recruitment workflow include:

  • Optimize your technological solutions by finding software that is compatible with third-parties and other important recruiting programs, such as an all-in-one CRM+ATS solution.
  • Can any of these steps in your workflow be automated? Innovations in automation will help save you hundreds of hours and weed out tedious steps in your recruitment workflow.
  • Make your data, resources, and programs accessible to all relevant recruiting departments. By integrating all your departments with the right software, you can automate updates across the board and minimize time spent communicating various needs.
  • Resist customization and dividing the resources of your various teams and departments. 

Automate your Sourcing and Screening Process

One of the big advantages of AI sourcing is the ability to refer to thousands of candidates across dozens of databases in a short amount of time. 

AI sourcing will allow you to unearth top talent across hundreds of sources to find the best possible matches for you while you’re setting up meetings, contacting individual candidates, or sleeping. 

Instead of spending hours parsing through candidates on various databases and hiring resources, sourcing automation solutions will review your search preferences and notify you with a list of dozens of top talent in 24 hours. 

Here are a few ways automating your screening and sourcing steps will help optimize your workflow:

  • Since a majority of resumes you receive are from unqualified candidates, automation solutions will save you time by parsing these candidates out.
  • Machine learning applications will help you eliminate bias from the recruiting process, helping you to make meritocratic-driven hiring decisions and not let top candidates slip through the cracks. 
  • Automated screening will bolster your time-to-hire metrics since screening is a repetitive, tedious task that takes up a good amount of a recruiter’s time. 
  • Recruiters will have more time for human elements of the recruiting process like sales, networking, and assessing candidates who are nearly ready to be placed in positions.

Utilizing your Database to Streamline Recruitment Workflow

Utilizing your database to keep tabs on the history of your clients will help you streamline and optimize your client and candidate relations. 

A comprehensive database, like a CRM+ATS, will not only automatically update any contact information updates throughout all your departments, it will provide you with important analytics like how long a candidate stayed hired for a position on average.

Informed, data-driven decisions will help you optimize your workflow because you can more easily match candidates with open positions based on their work history and experiences. A more informed recruiter is a more precise one and, in turn, more efficient. 

Optimizing your recruiting workflow will help you speed up and improve your key recruiting metrics across the board. With Loxo’s cutting edge recruiting solutions, recruiters can begin to make informed decisions and weed out unnecessary tasks in the recruiting process.

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