This week, Loxo, the #1 AI-Powered Recruiting CRM and a global leader in artificial intelligence sourcing software, announced a new data privacy compliance product to help the recruiting industry effortlessly manage the increasingly arduous data privacy regulations around the globe, including GDPR and CCPA. All organizations in the recruitment and hiring domain must develop and adopt data privacy and data management practices to remain compliant or risk a fine of 20 million euros or 4% of a companies global annual turnover, whichever is higher.

Loxo is the #1 AI-Powered Recruiting CRM and a global leader in artificial intelligence sourcing software. Loxo’s state-of-the-art product suite and proprietary data solutions offer the most advanced recruiting and sourcing technology in the marketplace.

Loxo’s solution is especially relevant as recruiting organizations and sourcing teams are looking to adopt a next-generation Recruiting CRM which will allow them to much more efficiently and effectively manage both inbound and outbound recruiting activities in one place.  Loxo’s solution automates the end-to-end compliance workflow for executive search, professional recruiting agencies, RPO, and enterprise talent acquisition teams, while offering the flexibility to replace their legacy Applicant Tracking System (ATS) or bi-directionally integrate with their existing ATS.  

The new features will enable Loxo customers to manage candidate data without violating GDPR or CCPA requirements. The automated system takes the headache out of compliance, allows candidates to manage their data privacy, and further establishes Loxo as the global leading enterprise-grade Recruiting CRM. The platform centralizes all data and offers a purpose-built product to easily manage candidate’s data privacy in one-place providing a comprehensive and updated dashboard of all candidate’s status in real-time. It also provides candidates with full control of how their data is used.  The Recruiting CRM can be automatically updated by the candidate or applicants themselves so that recruiters using Loxo can use candidate data without the concern of breaking regulations.

 

About GDPR And Implication for Recruiters and Employers

The General Data Protection Regulation (GDPR) is an EU regulation requiring organizations that process EU citizens’ data to comply with privacy regulations. GDPR is a set of rules covering personal data governance for all organizations, irrespective of their location.  GDPR and CCPA have impacted how recruiters and employers capture, store, move and share personal data. Consequently, all organizations in the recruitment and hiring domain must develop and adopt private data management practices that adhere to the regulatory provisions. GDPR has given individuals comprehensive and actionable rights and control of their data in recruitment agencies’ and prospective employers’ hands. Job applicants and prospective candidates have the right to access, delete, or modify the information agencies or prospective employers hold about them. Candidates also reserve the right to be informed when the data is accessed, appropriated, or altered. 

 

Key Features of the New GDPR CCPA Data Privacy Module in Loxo’s Recruiting CRM

  • Classifying Candidates
    • Choose to include all candidates or only those from the EU to be included in the feature.  Those who have business operations and personal consumer data in California are now also going to be responsible for being compliant with the CCPA.
  • Seeking Candidate Consent 
    • Loxo requires customers to either seek Candidate Consent or fill the request under Legitimate Interest. Recruiting and hiring organizations operating in these jurisdictions need to have permission to store candidate data. The Legitimate interest button enables customers to collect and store data from all active candidates. The system automatically assesses if a candidate is active based on engagement.
  • Additional Retention Periods 
    • GDPR requires that recruiters and hiring organizations only keep personal data if they have a valid business or legal reason. Loxo has addressed this requirement by providing an entry for the additional retention period. This feature allows customers to preserve candidate data even after the consent period has expired. Customers can keep the data for up to 5 years in some cases, depending on their business needs, and always need to check with their own legal counsel to define their specific policy and data retention periods.
  • Privacy Policy 
    • The GDPR settings allow customers to transfer their privacy policy link to their Loxo accounts. This feature will appear whenever candidates come to apply for jobs. Users will receive notice of cookies at the bottom of their webpage once the GDPR setting is on. The privacy policy will only be visible to candidates protected by the GDPR when applying for a job.
  • Managing Candidates 
    • After turning on the GDPR, all candidates who are protected by the GDPR will have a GDPR included at the bottom right-hand side of their user profile. Send consent, requests to edit/update, and contact preferences automatically through the system.

The Bottom Line – A AI-Powered Recruiting CRM that manages GDPR compliance with ease

Loxo understands that complying with the GDPR requires a practical solution that is easy to implement without hiccups. Their commitment to making GDPR compliance easy for customers has seen them develop a platform that is both intuitive and highly resourceful. They have created a user-friendly platform and help customers learn how to use the platform with comprehensive guides. The guides and technical information aim to solve customers’ most pressing compliance problems to focus on recruitment.

 

Legal disclaimer:

This is not meant to be legal advice.  All information provided is for general information purposes only.  Consult with your own legal counsel and representatives to understand the laws and regulations in your jurisdiction, and reference your privacy policy to adhere to your organization’s legal requirements.

 

About Loxo

Loxo is a best-in-class enterprise recruiting SaaS company specializing in AI and machine learning, combining an ATS and CRM, and includes drip email automation, SMS texting, VoIP calling, personal contact information, and candidate AI sourcing all-in-one easy to use platform. Learn why over 8,000 top recruiting organizations and talent acquisition teams across the globe trust Loxo. For more information on Loxo’s GDPR guidelines and best practices, visit loxo.co or talk to a consultant: demo.loxo.co/

 

CEO at Loxo, the #1 Talent Intelligence Platform and global leader in artificial intelligence Recruitment Automation Software. Loxo offers the most advanced recruiting and AI candidate sourcing technology in the marketplace, including the best Recruiting CRM and ATS with a database of 600 million people including personal contact information.