Project Coordinator Opportunity! - Atlanta, GA

Summary:

The Project Coordinator is a key team member responsible for managing all aspects of administrative activity for the end-to-end hiring process and will assist in various duties as needed. Collaborating with our Partner Executive Recruiters, the individual will offer efficient and flexible administrative support as the Partners work to execute retained search assignments. S/he will serve as the main point of contact for all queries relating to the support function of client accounts. They will be a point of contact for senior-level clients and candidates during the sourcing and assessment process.

Responsibilities:

• Support the administration of recruitment activities, ensuring an efficient and effective service is delivered to all involved in the hiring process.
• Coordinate candidate interviews, including sending meeting invites, booking rooms, organizing Video Conferencing (e.g., Zoom meeting invites).
• Track, update, and maintain candidate data in CRM/ATS in real-time, ensuring data accuracy at all times.
• Collaborate with Research Team regarding admin tasks, including pipeline reports, posting jobs or providing additional Research support.
• Complete documents and reports as required, including resumes, job specs, and pipeline reports.
• Support candidate travel/expenses/expense reporting and review.
• Support daily queries, ensuring all are dealt with effectively, timely, and escalated where necessary.
• Assist with the timely documentation of candidate Reference calls.
• Prioritize multiple tasks received simultaneously.
• Review Partners’ email, as requested, to ensure timely responses are made or scheduled, as appropriate. Similarly, monitor LinkedIn Inboxes to triage unsolicited inbound messages.
• Liaise between Partners and other PSP recruiters/clients/hiring managers/candidates when required.
• Support Partners’ business development activities by researching target companies/contacts/PE firms and seeking out conferences or other relevant networking or speaking opportunities. Also, help monitor key executive contacts in our network to ensure we are connecting with them timely and routinely.
• Partner with Senior Analytics & Marketing Associate to list job postings promptly and accurately, ensuring quality control of information displayed and brand image.
• Support various administration activities, including candidate inquiries and resume verification, and facilitate background screening processes.

Skills & Experiences

• Outstanding creativity, flexibility, and persistence; motivation and energy with the ability to work with little supervision and collaborate with other members of the team.
• Ability to exercise discretion with confidential and sensitive information.
• 3+ years of office experience in a busy administration, support role, or customer service environment. Previous administration/coordination/scheduling experience is essential.
• High proficiency with Microsoft Outlook, Word, Excel, and PowerPoint software. Adobe. Database management, especially Customer Relationship Management (CRM), Applicant Tracking Systems (ATS), and LinkedIn fluency are a plus.
• Excellent written and spoken English skills.
• Good communication skills, including telephone manners. Good planning and organizing skills. Can-do attitude and teamwork oriented. Task orientated.
• Excellent time management, prioritization, and organizational skills with high work standards and attention to detail.
• Flexible and adaptable to change, able to work in a fast-paced environment while ensuring a high work standard and attention to detail.
• Bachelor's Degree preferred or equivalent experience.
• Talent acquisition/recruiting experience is a plus!