Office Manager/Executive Assistant
Key Responsibilities
Office Management
· Serve as the main contact for daily office needs.
· Build out new office space by working with all necessary vendors.
· Manage all aspects of space/infrastructure layout and planning.
· Manage office supplies and services as needed.
· Send and receive mail and shipments/packages.
· Assists with the orientation and onboarding of new employees.
· Troubleshoot IT issues with computers and other equipment.
· Foster a productive, team-oriented environment.
· Manage vendors and handle contract negotiations.
Executive Support
· Coordinate meetings, schedules, events and calendar management.
· Prepare and process expense reports and invoices.
· Prepare reports, presentations, correspondence, agendas, meeting minutes, and other documents.
· Handle travel arrangements for flights, hotels, and preparing itinerary.
· Manage meeting logistics such as food service or video conferencing.
· Organize, prioritize, and effectively handle time-sensitive, confidential information.
· Performs other related duties as assigned to meet the needs of the business.
Qualifications
· 5-7 years of administrative support and office management experience
· Strong Microsoft Office suite skills and computer skills
· Critical thinking (analysis, synthesis, reasoning, evaluation, etc.)
· Excellent oral and written communication skills
· High flexibility and adaptability
· Strong problem solving and decision making
· Organized, detail oriented, and results focused
· Solid time-management skills with the ability to prioritize tasks
· Strong interpersonal skills to include strong customer focus
· Ability to maintain highest degree of confidentiality
· Strong integrity, judgment, maturity, and professionalism
· Ability to work proactively and independently
· Must exhibit organizational awareness and resourcefulness
· Must be able to maintain focus and to see tasks through to completion
