Drafting and editing written correspondence such as email, memos, letters, and other communication on behalf of Executives
Prepare and revise presentations and other meeting materials
Calendar management that includes making appointments, scheduling meetings, and adjusting based on evolving priorities as needed
Meeting and event planning to include leadership meetings, board meetings, events, etc.
Meeting preparation that includes drafting and revising presentations and other meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary
Completes special projects by understanding objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
Booking travel arrangements to include air travel, land transportation, and accommodations as well as communicating those arrangements with a high level of detail and follow through.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Leadership Team supported, including those of a highly confidential, personal, or critical nature.
Serves as the Executive's administrative liaison to the Board of Directors which includes managing communication, materials and meeting preparation for meetings.
Expense reports; composing and preparing correspondence; and compiling receipts for reimbursement.
Other duties as assigned.
Qualifications:
10+ years of executive administrative support, and 3+ years supporting C-Suite Executives
Associate’s Degree is preferred
Microsoft Office Suite
Ability to multi-task in a fast-paced environment with demonstrated ability to juggle and prioritize multiple and changing tasks and demands and to seek supervisory assistance as appropriate
Ability to work with minimal supervision
Demonstrates ability to take initiative, anticipate needs and exercise independent and sound judgment.
Appropriate sense of discretion in dealing with varied and difficult situations
Strong customer service skills, always professional, responsive and available to customers, vendors, center contacts and other team members.
Communicates effectively and positively when contacting managers, personnel