Executive Assistant

Responsibility:

• Handle confidential information with discretion
• Drafting and editing written correspondence such as email, memos, letters, and other communication on behalf of Executives
• Prepare and revise presentations and other meeting materials
• Calendar management that includes making appointments, scheduling meetings, and adjusting based on evolving priorities as needed
• Meeting and event planning to include leadership meetings, board meetings, events, etc.
• Meeting preparation that includes drafting and revising presentations and other meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary
• Completes special projects by understanding objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Booking travel arrangements to include air travel, land transportation, and accommodations as well as communicating those arrangements with a high level of detail and follow through.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Leadership Team supported, including those of a highly confidential, personal, or critical nature.
• Serves as the Executive's administrative liaison to the Board of Directors which includes managing communication, materials and meeting preparation for meetings.
• Expense reports; composing and preparing correspondence; and compiling receipts for reimbursement.
• Other duties as assigned.

Qualifications:

• 10+ years of executive administrative support, and 3+ years supporting C-Suite Executives
• Associate’s Degree is preferred
• Microsoft Office Suite
• Ability to multi-task in a fast-paced environment with demonstrated ability to juggle and prioritize multiple and changing tasks and demands and to seek supervisory assistance as appropriate
• Ability to work with minimal supervision
• Demonstrates ability to take initiative, anticipate needs and exercise independent and sound judgment.
• Appropriate sense of discretion in dealing with varied and difficult situations
• Strong customer service skills, always professional, responsive and available to customers, vendors, center contacts and other team members.
• Communicates effectively and positively when contacting managers, personnel
• Adapts to changes in the corporate office well. 
• Is flexible and open-minded in thought processes. 
• Does not lose focus under pressure.