Executive Assistant

Salary:                                                $55,000 - $65,000

Responsibilities:

·        Manage Executives’ calendar and appointments

·        Arrange domestic travel arrangements and accommodations for Executives

·        Plan and schedule meetings and conference calls on behalf of Executives

·        Plan events and conferences to include venue coordination, catering, hotel blocks and contracts, travel coordination, itineraries, event vendor management, budgeting, etc.

·        Manage expense report process to include preparation and approval

·        Prepare and edit email correspondence, draft letters as needed, manage inbox

·        Ensure accurate notes and meeting minutes are recorded and distributed

·        Prepare PowerPoint presentations and other deliverables for meetings

·        Run ad hoc reports and monitor data for accuracy and completion

·        Assist with compliance measures for different processes

·        Work with corporate HR team on hiring forms, onboarding, pay discrepancies, training coordination, reporting, and other tasks as needed

·        Act as a liaison between internal and external contacts

·        Hold all work-related information confidential

·        Provide additional support to the executive team as directed

Qualifications:

·        Bachelor or Associate Degree preferred

·        5-7 years of administrative support

·        103 years of experience supporting an Executive

·        Proficient on Microsoft Office (Word, Excel, Outlook, PowerPoint)

·        Excellent attention to detail and accuracy essential

·        Strong written and oral communication skills

·        Strong organization and prioritization skills

·        Excellent customer service skills

·        High level of professionalism