Position: Construction Administrator/Accounting
Job Summary:
This position will support the construction team with a focus on managing all administrative aspects of all construction projects from start to finish.
Responsibilities:
• Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents
• Oversee construction contract administration and submittal/RFI log processes to ensure that the contract document requirements are met throughout the construction experience
• Prepare invoices, subcontracts, change orders, and purchase orders.
• Track lien waivers for all subcontractors.
• Setup and coordinate draw meetings as required by lenders
• Maintain accurate work logs of construction activities, such as, tracking change orders, purchase orders and contract signatures.
• Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates
• Coordinating the picking up and mailing out of checks and overnighting packages
• Obtaining partner signatures for legal documents and draws
Professional and Personal Competencies:
Education & Experience
• High School Diploma
• Bachelor’s Degree a plus
• Proficient in Microsoft Office programs and Adobe
• Executive Assistant experience
• Experience and knowledge in real estate (construction) and/or legal background
• Strong written and verbal correspondence skills
• Yardi experience a plus
Core Competencies:
• Organized – attention to detail, creates order
• Results-Oriented – motivated, time management skills
• Relationship Building – connects with others
• Servant Leader Attitude – passion for helping others, caring, spirit of hospitality
• Problem Solving – initiative, follow through
• Adaptable – embrace change, flexibility