Your Responsibilities:
The essential administrative functions include but are not limited to the following:
● Create and manage the monthly employee newsletter incorporating input from the Executive
Leadership Team
● Create PowerPoint presentations for executive meetings
● Type of forms, agendas etc. needed by the President
● Prepare and update reports and spreadsheets
● Plan and execute team building events, the annual Christmas party and company picnics
● Manage Employee of the Month and Employee of the Year nominations and winners
● Assist with travel arrangements for employees
● Order supplies and keep company vending machines, office cabinets and bathroom supplies
stocked
● Order business promotion items and marketing materials
● Assist with Document Retention schedules and document shredding as needed
● Collaborate with the marketing team to ensure timely delivery and follow-up of projects
● Run occasional errands for the Leadership team
● Assist with accounts payable, data entry and break down of invoices
● File paperwork related to personnel files, medical files, Accounts Payable, and Invoices
Qualifications and Skills We Require:
● Bachelor’s degree in business or related field (preferred)
● 5-7 years of hands-on Administrative/Executive Assistant experience
● 1-3 years of hands-on Human Resources experience preferred.
● Highly proficient in MS Word, Excel and PowerPoint (required)
● Exhibit extraordinary discretion and confidentiality with sensitive information shared by the
Executive Leadership Team (in particular employee information
● Previous experience with DOT regulations (preferred)
● Possess basic knowledge of HR principles and federal/local regulations
● Highly Organized
● Sharp Multitasking ability and able to keep tasks and projects on track
● Ability to work independently with little supervision required.
● Ability to remain calm while working under pressure in a busy environment.
● Ability to work within the timeframe of standard policies and procedures.
● Excellent ability to multitask and prioritize multiple tasks in a busy, fast paced environment
