The Hire Solution has partnered with a local government agency for the immediate position of Administrative Assistant. This is a temp to permanent role, which requires good organizational skills, excellent communication and follow through, and a particular focus on the ability to write well. Ideal candidates will have an administrative background, accustomed to reporting to a company manager or officer. Additional duties include:

ESSENTIAL JOB FUNCTIONS:

• Provides support to the department by responding to inquiries; answering complaints; directing and processing requests to personnel; scheduling and maintaining calendars; making travel arrangements; composing, forwarding and retaining documents and certifications; identifying and analyzing issues; preparing and submitting agenda items; and preparing and submitting special reports, and related documents
• Prepares and maintains documents by composing correspondence; completing reports; gathering and preparing materials; processing information; filing; and entering data
• Maintains supplies by reviewing inventories; requesting and ordering supplies and materials; and preparing payment authorizations
• Organizes and schedules meetings by completing agenda packets, posting notices and advertisements, and preparing meeting rooms
• Coordinates records retention and open records requests by reviewing documents; coordinating information from departments; maintaining retention schedules; updating staff; and scheduling documents destruction

REQUIREMENTS:

• Eligible to work in the US without sponsorship
• High school diploma, Associates or Bachelors degree preferred
• 3+ years administrative support experience
• A proven ability for excellent written communication, legal writing highly desired