| The Administrative Assistant provides high-level administrative support to middle and senior management by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. A high level of proficiency using the Microsoft Office Suite is critical For this position.
Job Description:
ESSENTIAL JOB FUNCTIONS
- Create, maintain, and enter information into databases, with a particular focus on utilizing Microsoft Office products
- Prepare invoices, reports, memos, letters, and other documents
- Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc.
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
- Manage and maintain department and executives' schedules.
- Other duties as assigned
SKILLS
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Good customer service, active listening, and critical thinking to actively look for ways to help people
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Ability to meet performance standards and deadlines
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Able to concentrate and focus on detail
EDUCATION & KNOWLEDGE
- Bachelors or Associates degree highly preferred.
- Legally Eligible to work in the U.S.
- Desire to work in a dynamic, fast-paced environment
- 2+ years relevant work experience
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