Administrative Assistant

Experience: 3-5 years

 Required Years of Experience: Mid-Level - Requires technical knowledge, training, and understanding of a job's requirements. Requires 3 to 6 years of relevant work experience.

Job Description

Responsibilities:       

• Provide exceptional administrative support to multiple executives with a high volume of scheduling, coordinating, and managing logistics for meetings across multiple attendees in different time zones.
• Daily calendar management using Outlook with the ability to update, cancel, and confirm meetings for in-office, offsite, and virtual meetings.
• Manage and transfer calls, schedule & coordinate conference calls including multi-party, multi-time zone, video, and conference calls.
• Coordinate travel arrangements including researching options, preparing itineraries, and booking.
• Assist with creating meeting agendas and taking notes during team meetings.

Required Skills:

Qualifications:

• Qualified candidates must have precise, detail-oriented organizational skills, as well as excellent communication and writing abilities.
• Candidates must be able to manage multiple projects in a fast-paced environment, have experience in handling heavy phone volume, have extensive scheduling experience, and an understanding of the entertainment industry
• 3+ years of prior administrative assistant experience within a fast-paced professional environment
• Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Familiarity with other platforms and systems (Success Factors, Teams,)
• Ability to liaise with key senior-level executives, internal staff at all levels, and external clients & partners.
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and maintains a high level of discretion and confidentiality.
• Excellent communication skills - both written and verbal
• Ability to work under pressure in a fast-paced environment.
• Positive, self-motivated attitude, and always maintain a professional demeanor.
• Effective time management skills with the ability to meet deadlines and adjust to changing priorities.
• Must be organized with a strong attention to detail.