Administrative Assistant

Experience: 1-2 years

Position Overview: We are seeking a motivated and detail-oriented individual to join our team as a Low-Level Administrative Assistant. This role will provide essential support to our office operations, ensuring smooth and efficient administrative processes.

Responsibilities:

• Perform general clerical duties, including but not limited to:
• Answering and directing phone calls.
• Taking and distributing messages.
• Managing incoming and outgoing correspondence (mail, email, packages, etc.).
• Filing and organizing documents.
• Data entry and basic bookkeeping tasks.
• Assist in scheduling appointments and maintaining calendars for team members.
• Coordinate meetings and events, including arranging logistics and preparing materials.
• Provide support to visitors and clients, ensuring a professional and welcoming environment.
• Assist in maintaining office supplies inventory and placing orders when necessary.
• Help maintain office cleanliness and organization.
• Handle basic inquiries and refer more complex issues to appropriate staff members.
• Assist in special projects and initiatives as assigned.

Qualifications:

Required:

• High school diploma or equivalent.
• 1-2 years of experience in an administrative support role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Strong interpersonal skills and the ability to work well in a team environment.
• Basic knowledge of office equipment (printers, copiers, fax machines, etc.).



Preferred:

• Associate's degree or coursework in Office Administration or related field.
• Experience with office management software (e.g., CRM systems, project management tools)