Ø Reports directly to the Head of IT Finance & Operations
Ø Responsible for supporting all Technology spend (hardware and software) for the Company company as well as Corporate Services on an as needed basis.
Ø Identify, assess, procure, evaluate, negotiate and manage relationships/contracts with vendors.
o Analyze and track performance during vendor evaluations, negotiations and service level agreements.
o negotiation results, SLAS and services rendered.
Ø Primary liaison between procurement, business stakeholders, legal, and IT Finance.
Ø Ideal candidate will create, influence and further evolve the procurement practice in place.
Job Responsibilities:
Ø Develop and implement strategic sourcing plans (RFx Process) to ensure a stable and cost-effective supply chain. Identify and evaluate potential suppliers, negotiating contracts to secure favorable terms and adherence to internal policies at the highest standard.
Ø Drafts, negotiates and manages vendor contracts based on business objectives and collaboration with internal stakeholders.
Ø Analyzes and reports on vendor alignment to the organization, effectiveness and customer satisfaction.
Ø Identifies and resolves problems, takes a pro-active rather than a reactive approach.
Ø Prepares, maintains, files and documents all work in department systems.
Ø Identifies opportunities to leverage automation and streamline work.
Ø Develops and analyzes a QBR on supplier spending, work and hours. Keeps channels open for renegotiation to improve performance.
Ø Provides key information for executive briefings.
Ø Collaborate in the budget planning process, procurement strategy pipeline and savings target annual planning.
Ø Will design, strategize, and communicate target savings methodology and savings tracking while spending money wisely.
Ø Assist in the development and production of quarterly/monthly reporting packages.
Ø Interpret financial and operational data and effectively illustrate/communicate links to third party spend.
Ø Contribute to ad hoc analytical projects as necessary.
Ø Drive cross-functional cost reduction initiatives in the related spend categories and sites.
Ø Assist in identifying and implementing best practices in all procurement processes and build supportive internal and external relationships across functions and organizations.
Ø Effectively communicate areas of improvements made with key metrics and KPI’s recording.
Ø Promote strategic and operational functions for volume aggregation and standardization, supplier base optimization, and development of cost-saving synergies across asset classes.
Ø Ability to drive efficiencies for process improvements including suggesting automations.
Key attributes
Ø 5-10 years of experience in Procurement and Vendor management. Insurance category experience is a plus.
Ø Strong concise verbal and written communication skills.
Ø Soft skills to collaborate with business stakeholders, suppliers and associates
Ø IT/Digital experience.
Ø Analytic and negotiation skills -Systems and digital savvy -Learning agility and the ability to pivot during changing times.
Ø Thrive in high pressure environment where deadlines need to be met to deliver goods and services while spending money wisely.
Ø Ability to work across teams, build relationships, influence managers, and successfully manage multiple complex priorities.
Ø Multi-tasking and organizational skills with a high level of attention to detail.
Ø Persuasive written and verbal communication skills.
Ø Manages administrative activities encompassing contracts, records, and general file retention.
Ø Ability to handle highly sensitive information in a confidential manner.
Ø Advanced experience with Microsoft Office - Excel (pivot tables, v-lookup, multiple embedded formulas) and PowerPoint; Access is a plus.
Ø Experience with budgeting/forecasting highly preferred.
Ø Strong knowledge of SAP preferred.
