Computer Technologies Consultants, Inc. (CTC, Inc.) is seeking an Executive Administrator to support the Department of Homeland Security (DHS). 

With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies.

Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well look no further! Experience this family-oriented company who takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with our client you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of and work in collaborative, dynamic, and high-tempo environments.  Our clients’ employees are their most valued asset and they invest in their people because they are in it for the long term. They are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities world-wide.

Why Should You Be Interested?

• Direct hire full-time position
• Competitive base salary and comprehensive benefits
• Mid-size company with room for growth

Position Title: Executive Administrator

Position Location: Combination of telework at the Contractor personnel residence when telework is authorized and Arlington, VA or other local facilities within the Washington DC area/National Capital Region.

Daily Responsibilities: 

• Conduct research, prepare reports, handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Provide internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance.
• Provide SME in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance.
• Facilitate the coordination, response, and monitoring of all document requests and correspondence for internal and external requests in accordance with applicable policies and procedures.
• Coordinate and prepare travel arrangements, authorization, and vouchers utilizing the Agency travel system.
• Coordinate media appearances/interviews and congressional meetings/briefings in accordance with Agency policies and procedures.
• Take meeting minutes/notes, providing executive summaries and action items for Government approval, and distributing once approved.
• Ensure Compliance with administrative policies and task requirements, executive secretariat guidelines, formats, and procedures; drafting responses to written request; correcting and completing clearance documentation.

Required Years of Experience (min):       

• Minimum 10 years of experience managing or directing executive strategies involving executive secretariat guidelines.

Required Degree:           

• BS/BA degree (preferred).

Required Experience:                                  

• Experience providing executive administrative support services for DHS is preferred.
• Knowledge of the Plain Writing Act of 2010 for all applicable communications and ensure all communication includes the appropriate tone and style for the intended audience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document preparation, data analysis, and communication.
• Expertise in using tools like Microsoft Outlook or other scheduling software to manage executive calendars and appointments.
• Excellent verbal and written communication skills for effective interaction with executives, clients, and stakeholders.
• Experience using document management and collaboration tools such as SharePoint for organizing and managing files and records.
• DHS experience in similar position is preferred.

Required Clearance:

• Must be U.S. Citizen
• Public Trust clearance

Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.