Do you have experience as an Office Coordinator? Are you passionate about encouraging participation in local communities and government through civics education, the “vote”, and issue advocacy?
We are in search of an Office Coordinator for a Nonprofit Organization located in New York City (Midtown Manhattan). This is a Full Time, In Person, Temporary (ongoing) assignment.
ORGANIZATION TYPE: Nonprofit Organization
LOCATION: New York City (Midtown Manhattan)
POSITION TITLE: Office Coordinator
DURATION: Temporary (ongoing)
SCHEDULE: Monday-Friday; 40 hours/wk.; Fully In Person
HOURLY PAY: $23-26/hr.
Is This Your Dream Job? The Office Coordinator will manage the office's day-to-day administrative functions and provide administrative support for Co-Presidents, Officers, and Committee Chairs. This includes answering phones, developing weekly promotional updates, updating the website, and supporting various volunteer events.
Our Ideal Candidate:
● Google Workplace, MS Office, Word, PPT, Excel
● Constant Contact - email
● GoTo Connect
● Eventbrite
● Zoom meetings
● IATS credit card processing
● WordPress for website updates
● Salesforce (or similar CRM database)- data entry, report generation
How You Will Spend Your Day:
● Answer phones and direct callers to the appropriate person and resources as necessary.
● Order and maintain inventory of office and voter outreach supplies for volunteer access
● Update and sync various Google calendars
● Assemble a list of League activities and create and distribute weekly League digest
● Ensure League’s website is updated using WordPress (calendar updates, events, alerts, election information)
● Organize and maintain the organization's photo library and archives
● Oversee requests and orders for League publications
● Update and maintain Vote 411 and “Who Represents Me” election and candidate information
● Interface with social media and Salesforce contractor
● Update and maintain a database of volunteer and membership profiles in Salesforce
● Maintain and update the list of volunteer opportunities and post them on the website
● Provide tech support for monthly Committee meetings including Zoom and Eventbrite
● Provide advance and on-site setup for the monthly organization's speaker series
● Assemble a list of Committee updates for the weekly digest
● Ensure Salesforce database is updated with membership payments and donations
● Ensure thank you letters have been sent for all donations - enter acknowledgment in Salesforce folder
● Ensure legal and tax documents are updated and available for grant funders.
● Issue monthly and ad hoc reports
● Perform other related duties as required
We’d love to hear from you! If this sounds like the job for you, click on the "Apply" button below.
Know a friend who would be a great fit? Feel free to send us their resume as well.
Is this position not a great fit?
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.