Essential Duties and
- Provide employee support for all areas of HR including:
recruitment, selection, hiring, compensation, benefits, trainings,
performance reviews, onboarding, etc.
- Liaison between HR and other divisions.
Manage and schedule meetings and appointments, plans Vice
President’s participation, provides onsite coordination, technical support, and
tracking of action items. Ensures that the executive is informed
of all relevant matters. Manages, monitors, and coordinates an executive’s
calendars for meetings or event commitments. May help determine priorities for
the executive’s calendar in addition to coordinating efforts of other staff
engaged in scheduling the executive’s time. Determines information and
scheduling requirements. Researches information; alerts the executive of
appointments needing to be rescheduled and future key appointments. Reschedules
existing appointments as deemed appropriate.
- Anticipate the department needs and proactively
assembles the appropriate people and resources to solve problems.
- Field incoming requests; exercise strong judgment and
discretion with highly confidential information interacting with top-level
contacts on highly sensitive information necessitating considerable use of
tact, reasoning skills and diplomacy, and communicating and interacting
with internal and external stakeholders.
- Review and prioritize communications (electronic, oral
and written) and determines appropriate action to take, including
responding directly, preparing draft response for Vice President’s review or
delegating to other team members for response preparation.
- Lead, drive, and execute on various team events,
socials, offsite meetings, etc.
- Train, coach, and work to identify and implement
organizational administrative efficiencies from a time and budget
communications between the executive and direct reports. Assesses and
prioritizes the urgency of situations and determines appropriate action.
Facilitates reciprocal exchange of communications and critical information in a
timely manner between the executive and other College offices and/or external
parties. Serves as a key resource and provides ongoing public relations on the
executive’s behalf with faculty, staff, visiting trustees, major donors,
dignitaries, and/or other VIPs. Represents the executive through phone and
personal contacts, as needed. Screens, responds, or forwards incoming calls
directed to the executive.
assist in managing operational budgets including fiscal planning and
and resolves problems or questions referred by faculty, staff, visitors, or
external contacts as needed or requested by the executive. Analyzes and reports
resolution or findings.
and creates documents and/or presentation slides using computerized graphics, desktop
publishing, and word processing software. Determines type(s) of artwork (i.e.,
illustrations, photos, charts, graphs, design covers) to accompany documents
and/or presentation slides while considering compatibility, content, audience,
style, format, intent, etc.
a thorough understanding of all executive office matters and policies
and procedures in addition to applicable government laws and regulations. Updates the executive
on new developments.
direct and supervise the work of staff members or student workers. Sets and
communicates priorities and performance standards.
- Perform a variety of other administrative duties such
as processing invoices, vouchers, purchase orders, budgets, data entry,
scanning, coping, and filing
other related duties as assigned. Must be responsive to work-related phone
calls and emails during non-business hours on occasion.
degree or combined experience/education as substitute for minimum
education. A minimum of 7 years related work experience is required in a
progressively responsible administrative role in an executive office.
must have exceptional interpersonal skills and a heightened sense of
protocol and diplomacy and the ability to exercise sensitivity,
confidentiality, and discretion in every matter.
position requires excellent writing, proofreading, and verbal skills;
strong organizational skills and attention to detail to address,
prioritize, and coordinate multiple projects, problems, and activities
concurrently while maintaining composure.
- Commitment to maintain the highest level of integrity and
confidentiality for the college.
- Strong analytical skills and problem-solving ability
based on data.
- Superb time management skills.
- Excellent project management skills.
- Event coordination experience preferred.
- Individual is required to have fully-proficient
computer skills, including working with Microsoft Office suite (Word,
Excel, PowerPoint, Outlook, etc.)
- Experience in a higher education environment is
- Desire to pursue human resources as a career preferred
- Act as a back-up to other HR positions as needed.