Job Title: Administrative Assistant

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will provide essential administrative support to ensure the smooth operation of our office. The ideal candidate will have excellent communication skills, be proficient in managing multiple tasks, and have a strong attention to detail.

Responsibilities:

- Perform general clerical duties, including but not limited to photocopying, faxing, mailing, and filing.

- Answer and direct phone calls, taking messages when necessary.

- Greet and assist visitors, ensuring a positive and professional experience.

- Schedule appointments and maintain calendars for multiple staff members.

- Prepare and distribute memos, letters, and other documents.

- Manage and organize office supplies and inventory.

- Assist in the coordination of meetings, conferences, and special events.

- Maintain electronic and paper records in an organized manner.

- Handle sensitive and confidential information with integrity and discretion.

- Collaborate with team members to complete projects and tasks as assigned.

- Perform other administrative duties as required.

Qualifications:

- High school diploma or equivalent; additional certification or training in office administration is a plus.

- Proven experience as an administrative assistant or in a similar role.

- Proficient in using office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Strong verbal and written communication skills.

- Excellent organizational and time management abilities.

- Attention to detail and a high level of accuracy.

- Ability to prioritize and multitask in a fast-paced environment.

- Professional demeanor and strong interpersonal skills.

- Ability to maintain confidentiality.

Preferred Skills:

- Knowledge of office equipment (e.g., printers, scanners, copiers).

- Familiarity with basic bookkeeping principles.

- Experience with calendar management and scheduling software.

- Familiarity with project management tools and software.