Harrison Gray Search has partnered with a dynamic and entrepreneurial investment firm in Omaha to find their next Administrative Assistant to join their high-performing and collaborative team. They are focused on delivering impactful advice and solutions to their clients. They value hard work, integrity, and having fun together as a team. This role involves managing calendars and travel for their leadership team and maintaining a welcoming office environment. You will thrive in this role if you are organized, proactive, and a problem-solver who can anticipate needs and stay ahead in a fast-paced setting.

Key Responsibilities

Communication and Calendar Management:

• Prepare professional correspondence and manage emails and calendar requests promptly.
• Organize daily, monthly, and quarterly meetings, considering both professional and personal priorities.
• Create meeting prep materials and ensure timely follow-up.
• Manage schedules for business development days and create detailed itineraries.

Travel & Event Management:

• Coordinate travel arrangements and manage itineraries for the leadership team.
• Research and book travel and venues for internal and external meetings.
• Assist with planning and executing in-office events.

Office Management:

• Answer phone and email inquiries, greet visitors, and manage conference room bookings.
• Keep the office, conference rooms, and kitchen organized.
• Monitor and maintain office supply inventory.

Additional Duties:

• Support leadership with client and investor relations tasks.
• Manage expenses for leadership.

Requirements:

• 3+ years of experience as an Administrative Assistant.
• Proficiency in Microsoft Office and the ability to learn new software quickly.
• Strong communication skills, confidence, and the ability to manage up.
• Proactive, adaptable, and a team player.
• Effective decision-making skills and a positive attitude.
• Ability to handle confidential information discreetly.
• Strong relationship-building skills.
• Based in the Omaha office, Monday to Friday, 8 AM to 5 PM, with some flexibility for urgent situations outside of normal business hours (i.e., travel cancellations, changes in meetings, less than 15% of the time). A typical work week for this role is 50 hours.
• Ability to work in front of a computer screen for most of the day.
• Occasionally lift up to 30 lbs.
• Dress code: Business Professional.

Benefits:

• Annual profit share opportunity.
• Comprehensive medical, dental, and vision coverage (100% premium coverage for employees and 25% coverage for dependents)
• Flexible PTO.
• 401K with match.
• Annual firm retreat.
• Access to Success Coach for individual and group sessions.