Executive Administrative Assistant to SVP R&D - Contract to Hire

Job Summary:

We are seeking an experienced Executive Administrative Assistant to provide comprehensive administrative support to our Client's Senior Vice President of Research & Development (R&D) and manage administrative operations for the R&D function. The ideal candidate will drive efficiency, facilitate communication, and ensure seamless day-to-day operations at both executive and departmental levels.

Key Responsibilities:

• Provide high-level administrative support to executives and senior leaders, handling confidential matters with discretion
• Manage complex calendars, travel logistics, and meeting coordination
• Facilitate effective communication, ensuring timely responses to inquiries and maintaining confidentiality
• Oversee departmental purchases, expense categorization, and financial record-keeping
• Support HR-adjacent tasks, performance tracking, and training initiatives
• Plan and execute team-building events and celebratory activities
• Undertake additional duties as assigned

Travel Requirement:

• Occasional travel (approximately 3 times per year) for off-site events

Qualifications:

Required

• 4+ years of experience as an Executive Administrative Assistant
• Proactive and positive attitude, with exceptional attention to detail
• Excellent communication, interpersonal, and organizational skills
• Proficiency in Microsoft Office Suite, with advanced skills in Excel and PowerPoint

Nice to Have

• Relevant certifications (e.g., Certified Administrative Professional)
• Further education or relevant training

Competencies:

• Personal: proactive, adaptable, discreet, and detail-oriented
• Social: excellent communication, interpersonal, and relationship-building skills
• Leadership: self-driven, resourceful, and able to gain cooperation from others
• Professional: excellent time management, writing, and organizational skills

Language and IT Skills:

• English language proficiency
• Proficient in Microsoft Office Suite, video conferencing platforms, and able to quickly adapt to new software and digital tools

This is a Contract to Hire opportunity with an hourly pay of $25-30/hour. This role is onsite 100% of the time for the first 90 days for onboarding, then transitions to a hybrid role (2-3 days/week in office)