Job Title: Office Manager/Administrator & Digital Marketing Assistant
Industry: Member Services
Job Location: Rathcoole Co. Dublin
Job Type: 2 Year Fixed Term Contract
Working Hours: Part Time 20 hours
Working Model: 100% office based, however, there will be a degree of flexibility in how the 20 hours are spread across the week.
Role Purpose
Our client is seeking a dynamic and organised individual to join their team as an Office Manager/Administrator & Digital Marketing Assistant. This role will play a crucial part in providing general administrative support, managing office operations, and assisting with digital marketing activities to enhance their online presence and business development efforts.
Duties & Responsibilities
General Admin Support:
· Provide general administrative support to all team members, including assisting with tasks such as scheduling, correspondence, and document management.
· Manage office operations by handling incoming calls, greeting visitors, and coordinating deliveries.
· Assist in uploading content to our website www.thehardwarejournal.ie and managing Hardware Jobs platform.
· Collaborate with the Journal team to collate and send content as needed.
Marketing Support:
· Assist in scheduling and posting content on various digital platforms.
· Support the development and implementation of marketing strategies to supplement current activities, particularly during busy periods.
· Manage postal campaigns and circulation of membership certificates to target audiences effectively.
· Assist in content management across multiple websites maintained by the company.
· Support phone campaigns and other marketing initiatives as required.
CRM Management:
· Provide support in maintaining consistency of content across all platforms.
· Assist in sourcing new contacts and filling gaps in our CRM system.
Business Development Assistance:
· Collaborate with the team to expand promotion of services through various channels.
· Have involvement across all touchpoints of various events and Tradeshows. This will include responsibilities such as:
o Travel and Accommodation
o Hospitality
o Liaising with Logistics and Supply Chain partners
o Coordinating with 3rd Party Event Management Partner
o Ensuring accuracy of data distributed
· Assist in organising visits and promotional events to increase brand awareness.
Key Competencies & Skills
· 2-3 years’ experience in office management, administration, or related fields.
· Familiarity with digital marketing platforms and social media management.
· Excellent communication and interpersonal skills.
· Strong organisational and time management abilities.
· Proficiency in CRM software and MS Office Suite.
· Ability to work independently and as part of a team.
· A proactive mindset with a willingness to take initiative and learn new skills.
· Own transport is essential.
Ideal Candidate
The ideal candidate will have a solid background in office administration and management, with experience handling various administrative tasks and supporting senior leadership. You will be proficient in managing social media platforms such as LinkedIn, Facebook, and Instagram and will be comfortable uploading posts, scheduling content, and engaging with followers to enhance online presence. This role is well-suited for someone seeking part-time employment with the flexibility to balance work commitments with personal responsibilities. The ability to maintain professional relationships and represent the company positively is key. Previous experience working in a membership organisation would be advantageous, as the candidate will be involved in managing membership campaigns and engaging with members on various platforms. The candidate should thrive in a small team environment and be willing to collaborate with colleagues to achieve common goals. The ability to work closely with others and contribute positively to team dynamics is essential.
Benefits
· Basic Salary - €30k - €35k (pro rata) based on experience
· 20 days Annual Leave pro rata
· Car Parking
· Health Insurance
· Pension
