Executive Assistant

Poughkeepsie, NY

$75,000 - $80,000

Responsibilities:

• Calendar Management:
• Scheduling and coordinating meetings and appointments.
• Managing and optimizing the executive's calendar to ensure effective time management.
• Communication Management:
• Screening and prioritizing emails, phone calls, and other communications.
• Drafting, proofreading, and editing correspondence, reports, and presentations.
• Meeting Coordination:
• Organizing and preparing for meetings, including creating agendas, taking minutes, and following up on action items.
• Arranging conference calls and video conferences.
• Office Management:
• Ensuring the office is organized and tidy.
• Coordinating with other administrative staff and departments.
• Project Management:
• Managing projects related to Eli’s accounts, including coordination with Walmart.
• Financial Management:
• Managing personal finances, including credit card and bank charge reconciliations.
• Handling small Excel projects and basic QuickBooks entries.
• Creating monthly basic financial reports.
• Liaison Role:
• Acting as a point of contact between the executive and internal/external stakeholders.
• Facilitating communication and collaboration within the organization.
• Documentation and Record-Keeping:
• Maintaining and organizing important documents, records, and files.
• Ensuring all documents, including contracts and stored software, are easily accessible and up-to-date.
• Customer Relationship Management:
• Building relationships with customers and handling orders, customer service inquiries, and requests for samples and pricing.
• Monitoring Salesforce, entering opportunities, following up on emails, and nurturing customer relationships.
• Travel Management:
• Managing travel arrangements, including booking airlines, cars, and itineraries.
• Personal Assistance:
• Assisting the executive with schedule enforcement and other personal tasks as needed.
• Additional Responsibilities:
• Ensuring customers feel well taken care of.
• Performing various office tasks as required.