Office Manager

Montvale, NJ

$65,000

Responsibilities:

• Oversee day-to-day administrative operations, including managing office supplies, equipment, and facilities.
• Develop and implement efficient office procedures and policies to streamline processes and enhance productivity.
• Coordinate with external vendors and service providers for office-related needs.
• Assist with recruitment efforts, including posting job listings, scheduling interviews, and onboarding new employees.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist in coordinating employee training programs and performance evaluation processes.
• Assist in managing accounts payable and receivable processes, including invoicing, billing, and payment tracking.
• Work closely with the finance department to reconcile financial records and ensure accuracy.
• Prepare financial reports and assist with budgeting and forecasting activities.
• Provide administrative support to project managers and construction teams as needed.
• Assist in preparing project documentation, including contracts, proposals, and change orders.
• Coordinate meetings, appointments, and travel arrangements for project staff.
• Serve as a central point of contact for internal and external stakeholders, including clients, vendors, and subcontractors.
• Facilitate communication between different departments within the company to ensure smooth workflow and collaboration.
• Handle incoming inquiries via phone, email, and in-person, and redirect them to the appropriate staff members.

Qualifications:

• Proven experience in office management or administrative roles, preferably in the construction industry.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal abilities, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Familiarity with basic accounting principles and experience with financial management tasks.
• Ability to work independently with minimal supervision and thrive in a team-oriented environment.