Senior Executive Assistant

Hawthorne, NJ

$80,000 - $110,000

Our client is seeking a highly organized and motivated Executive Assistant to provide comprehensive administrative and operational support. In this role, you will play a vital role in ensuring the smooth and efficient day-to-day operations allowing the Executives to focus on strategic initiatives and leadership duties.

Responsibilities:

• Schedule Management: Manage and maintain the [Executive Name]'s calendar, including scheduling appointments, meetings, conferences, and travel arrangements.
• Prioritize and manage incoming emails, phone calls, and requests, ensuring timely and professional communication.
• Prepare agendas and briefing materials for meetings, and follow up on action items.
• Administrative Support: Draft and proofread correspondence, presentations, and reports as needed.
• Manage expense reports and travel arrangements.
• Maintain filing systems and databases.
• Order office supplies and equipment.
• Communication & Collaboration: Act as a point of contact for the [Executive Name], screening calls and visitors, and handling inquiries professionally and efficiently.
• Build and maintain positive relationships with internal and external stakeholders.
• Liaise with other departments and teams to ensure smooth project execution.
• Additional Responsibilities: Perform other duties as assigned by the [Executive Name].
• Maintain strict confidentiality of all information and matters relating to the [Executive Name] and the company.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field (preferred).
• Minimum of [X] years of experience as an Executive Assistant or similar administrative role.
• Proven ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).