Secretary

Spring Valley, NY

$40,000-$50,000

Position Overview: We are seeking a skilled and organized Secretary to join our team. As a key member of our administrative staff, you’ll play an essential role in maintaining efficient operations within our bookkeeping and accounting department. If you’re detail-oriented, a great communicator, and thrive in a dynamic environment, we’d love to hear from you!

Responsibilities:

• Administrative Support:Manage phone calls, emails, and correspondence.
• Schedule appointments and organize meetings.
• Maintain office supplies and equipment.
• Document Management:Assist with document preparation, filing, and record-keeping.
• Handle invoices, receipts, and financial documents.
• Communication:Communicate with clients, vendors, and internal staff.
• Relay messages and answer inquiries promptly.
• Data Entry:Input data into accounting software (accuracy is crucial!).
• Record financial transactions and update ledgers.
• Organization:Keep track of deadlines, manage calendars, and coordinate tasks.
• Maintain an orderly office environment.
• Confidentiality:Handle sensitive financial information with utmost discretion.

Qualifications:

• High school diploma or equivalent (additional education is a plus).
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong communication abilities.
• Prior experience in a similar role preferred.