As an Executive Assistant, you will support our CEO with day-to-day operations. This is someone with exceptional communication skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment. A strong understanding of business finances is essential for this role.

What you’ll do:

1. Administrative Support:

• Manage and maintain the executive’s schedule, including appointments, meetings, and travel.
• Organize and maintain confidential files and records.
• Act as a point of contact between the executive and internal/external stakeholders.

2. Meeting Coordination:

• Schedule and coordinate meetings, including agendas, and follow-up on action items.
• Arrange meeting logistics, including venue booking, equipment setup, and catering.
• Plan and book travel, including flights, accommodation, transportation, and itineraries.

3. Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress, provide regular reports and updates.
• Oversee office operations, supplies, and equipment to ensure efficiency and effectiveness.

4. Financial Support:

• Assist in budget preparation, financial reporting, and expense tracking.
• Analyze financial data and provide insights to support decision-making.
• Collaborate with the finance team to ensure accurate and timely financial information.

Experience needed:

• Preferred Bachelor’s degree in Business Admin, Finance, Communications, or a related field.
• Typically 3 years of experience as an Executive Assistant or in a similar role.
• Experience in supporting C-level executives is highly desirable.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

What you bring:

• Strong written, verbal communication and problem-solving skills.
• Exceptional organizational and time management skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Financial acumen and the ability to interpret and analyze financial reports.
• Proactive, self-motivated with a high level of integrity and professionalism.
• Work independently and as part of a team under tight deadlines.

What’s in it for you:

1. Competitive salary and performance-based bonuses
2. Health, dental, vision insurance, PTO, and 401k
3. Professional development opportunities

About the Company: Supports automation projects from small shops with a single robotic cell to automotive manufacturing projects with hundreds of robots and many plants worldwide. They understand automation and welding and how to take an idea to market.

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