Job Title: Administrative Assistant for Estimator

Company Overview: Advanced Modular Manufacturing is a respected commercial construction company dedicated to delivering exceptional modular building projects with a focus on quality, efficiency, and client satisfaction. With a commitment to innovation and excellence, we specialize in providing tailored construction solutions to meet the diverse needs of our clients. As we continue to grow, we are seeking a diligent and detail-oriented Administrative Assistant to support our Estimator and contribute to the success of our projects.

Position Overview: The Administrative Assistant for the Estimator will play a pivotal role in providing administrative support to the Estimating Department, assisting with documentation management, communication, and project coordination. This position requires a proactive individual with strong organizational skills and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Documentation Management: Assist in the organization, maintenance, and filing of project documentation, including bid documents, contracts, and correspondence with clients and subcontractors.
• Data Entry and Analysis: Support the Estimator with data entry tasks, ensuring accuracy and completeness of project estimates, budgets, and cost tracking information.
• Communication Support: Serve as a primary point of contact for internal and external communications, including phone calls, emails, and inquiries, and ensure prompt and professional responses.
• Scheduling and Coordination: Assist in scheduling meetings, appointments, and project reviews, coordinating calendars and logistics to ensure efficient use of time.
• Document Preparation: Prepare and format various documents, reports, and presentations using Microsoft Office Suite or other relevant software, ensuring accuracy and adherence to company standards.
• Vendor and Supplier Relations: Assist in communicating with vendors, suppliers, and subcontractors to gather quotes, negotiate pricing, and track deliveries as needed.
• Office Support: Provide general office support, including photocopying, scanning, faxing, and filing documents, and ordering office supplies as necessary.
• Project Support: Assist the Estimating team with research, analysis, and other tasks to support the development and submission of project estimates.
• Assist Estimator with Administrative Tasks: Support the Estimator with various administrative tasks, including expense tracking, timesheet management, and preparing reports as needed.
• Ad Hoc Projects: Undertake special projects and assignments as directed by the Estimator or senior management, demonstrating flexibility and a willingness to contribute to departmental objectives.

Qualifications:

• High school diploma or equivalent required; Associate’s degree or certification in Office Administration or related field preferred.
• Previous experience in an administrative role, preferably in the construction industry or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively in a deadline-driven environment.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Attention to detail and accuracy in data entry and documentation management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem-solving skills and the ability to work independently with minimal supervision.
• Willingness to learn and adapt to new tasks and responsibilities as needed.

Benefits:

• Competitive salary based on experience.
• Comprehensive benefits package, including health insurance and paid time off.
• Opportunities for professional development and advancement within the company.
• Collaborative and supportive work environment with a focus on teamwork and innovation.

Application Process: To apply for the position of Administrative Assistant for Estimator, please submit your resume. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Advanced Modular Manufacturing is an equal opportunity employer committed to diversity and inclusion in the workplace.