Administrative Assistant at Bible Church


Please Apply at this Link:

Employee Title

Administrative Assistant

General Job Responsibility 

To assist with the Sunday morning service by scheduling, communicating, and helping to implement ideas and plans to ensure the weekly worship service and ministry departments run smoothly and efficiently on Sunday mornings as well as assisting the elder of Community Groups, congregational care, and education with basic administrative tasks as needed. 

Specific Job Responsibilities

  • Preparations for Sunday Morning Services

  • Schedule Sunday morning services including but not limited to: Scripture readers, prayers, testimonials, announcements, benediction, welcome table team, security team, usher team, etc. 

  • Create weekly service schedules, print and distribute on Sunday mornings to 

those involved in the service.

  • Print all monthly announcements and handouts.

  • Organize and oversee special events such as Community Festivals, Lunch with the Pastors, Neighborhood Brunches, Agape Feasts, and other events on Sundays and during the week, if applicable. 

  • Assist with special aspects of the Sunday service including Mother’s & Father’s Day, Christmas & Easter, Promotion & Graduation Sunday, Local Missionary Sunday, etc. 

  • Update all Providence trackers weekly.

  • Ensure all teams have required materials for Sunday morning.

  • Ensure security of building following all Sunday morning activities. 

  • Other miscellaneous tasks as assigned. 

  • Communication

  • Send weekly email announcement to members and attendees via Constant Contact. 

  • Update all contact info for Covenant Partners and attendees in Constant Contact and other rosters.

  • Print and mail all communication to Covenant Partners and attendees.

  • Send reminders via phone, email, text, or Voxer to all people involved in the Sunday morning service to attend a pre-service meeting.

  • Other miscellaneous tasks as assigned. 

  • Office

  • Attend the front desk one day a week or 8 hours a week.

  • Help guests who come into the building while at the front desk.

  • Assist the Elders with weekly assigned tasks.

  • Meet with director weekly.

  • Perform duties assigned to department team (e.g. cleaning duties for the week).

  • Submit receipts and other tasks related to monthly expense reports. 

  • Other miscellaneous tasks as assigned. 

  • Miscellaneous

  • Attend monthly staff meeting.

  • Organize and oversee the logistics of Leadership Meetings, Congregational & 

Business meetings five times a year including: set-up, teardown, purchasing food & drinks for the meeting, hiring childcare workers, and printing & copying all materials. 

  • Assist with annual Leadership Retreat.

  • Run office errands as needed.

  • Other miscellaneous tasks as assigned. 

Direct Report

Katie Larsen 

Core Competencies

  • Love for God and the mission of Providence

  • Servant’s heart

  • Administrative skills

  • Detailed


  • Providence Bible Church Covenant Partner and fulfill responsibilities connected with Covenant Partnership 

  • Microsoft Office and G Suite proficient

  • Good written & verbal communication skills

  • Good customer service skills

  • Have a reliable mode of transportation during the workday

  • Willingness to work outside of office hours if needed

  • Have a personal laptop computer

  • Have a smartphone or a phone that can download the Voxer app  

Office Hours

Tuesday - 8:00 am - 5:00 pm 

Wednesday - 8:00 am - 2:00 pm

Thursday - 8:00 am - 2:00 pm 

Friday - 8:00 am - 5:00 pm 

Sunday - 8:30 am - 1:00 pm 

*Special events such as Leadership Meetings & Retreats, Congregational & Business Meetings, special Sunday events, etc. 


32 hours/week 

Compensation and Benefits

Compensation: $20/hr

Vacation: 10 days + most national and Christian holidays + the week between 

Christmas and New Years

Insurance: 70% Health Insurance, 100% disability, 50% vision and dental


To apply, please send a resume and cover letter to Shannon Thomas at  

Please Apply at this Link: