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Why Loxo is the Best ATS for Retained Search Firms

In the dynamic and fast-paced world of recruitment, retained search firms need a robust and versatile Applicant Tracking System (ATS)/CRM to keep up with the ever-changing demands of clients and candidates.

Retained search firms operate under exclusive contracts to find top-tier candidates for their clients, often at the executive level. The demands of this industry require an Applicant Tracking System (ATS) that not only streamlines the hiring process but also enhances the firm’s ability to deliver exceptional results.

There’s a reason (or twenty 😉) why Loxo is quickly becoming the go-to choice for retained search firms. The reality is that every feature contained within Loxo’s Talent Intelligence Platform is the equivalent of an entire product at competitive companies.

Combined with the Talent Intelligence Workflow, Loxo’s users find themselves making more placements, faster, with less friction along the way. It’s the magic combination of intelligent software and intelligent practices that sets you up to streamline operations, enhance efficiency, and improve placement success rates.

But, you’re probably thinking, doesn’t every software claim to help me move faster and make more money?

Let’s make things a bit more tangible. Here are just a few of the reasons why Loxo stands out as the best ATS for retained search firms.

1. AI-Powered Talent Sourcing

One of the primary reasons Loxo is considered the best ATS for retained search is its AI-powered talent sourcing capabilities. Unlike traditional search methods, Loxo leverages advanced AI algorithms to identify and rank the best candidates from a multitude of sources. This includes social media platforms, job boards, and internal databases. The AI-driven approach ensures that retained search firms can uncover highly qualified candidates who may not be visible through conventional search methods.

For example, when tasked with finding a C-suite executive with a niche skill set, Loxo’s AI can scan millions of profiles and highlight the top candidates, saving time and improving the quality of the talent pool.

2. Integrated CRM and ATS System

Loxo’s unique combination of CRM (Customer Relationship Management) and ATS functionalities makes it a standout choice for retained search firms. This integration allows recruiters to manage both client relationships and candidate interactions within a single platform. The result is a seamless workflow that enhances productivity and ensures that no detail is overlooked.

In the retained search business, where maintaining strong client relationships is paramount, Loxo’s integrated system helps firms track all interactions and manage job postings efficiently. This dual capability is particularly beneficial for firms juggling multiple exclusive contracts and needing to keep all parties informed and engaged.

3. Customizable Workflows and Automation

Retained search firms benefit immensely from Loxo’s customizable workflows and automation features. These tools allow recruiters to tailor the system to fit their specific processes, ensuring a streamlined and efficient hiring process. Loxo can automate routine tasks such as follow-up emails and status updates, allowing recruiters to focus on high-value activities like candidate engagement and client consultations.

Consider a scenario where a retained search firm is handling a complex executive search with multiple interview stages. Loxo’s workflow customization ensures each stage is clearly defined, tracked, and managed, reducing the likelihood of errors and enhancing the overall process efficiency.

4. Robust Analytics and Reporting

Data-driven decision-making is critical in retained search, and Loxo excels with its advanced analytics and reporting capabilities. Recruiters can generate detailed reports on various metrics, such as candidate sourcing effectiveness, engagement levels, and time-to-fill rates. These insights enable firms to continuously refine their strategies and demonstrate their value to clients with data-backed evidence.

Moreover, presenting clients with detailed analytics can enhance the credibility of retained search firms, showcasing their thorough and methodical approach to finding the best candidates.

5. Effective Collaboration Tools

Retained search often involves close collaboration between recruiters, clients, and other stakeholders. Loxo’s collaboration tools facilitate seamless communication and information sharing. The platform supports notes, task assignments, and shared evaluations, ensuring that everyone involved in the hiring process stays informed and aligned.

This collaborative environment is essential in retained search, where the stakes are high and precise coordination is crucial. Loxo’s tools help ensure that no detail is missed and that all team members can contribute effectively.

6. Enhanced Candidate Experience

Loxo prioritizes the candidate experience, a critical factor in retained search where the caliber of candidates is paramount. The platform includes features designed to enhance the candidate journey, such as personalized communication templates, timely follow-ups, and an intuitive candidate portal. A positive candidate experience can make a significant difference in attracting and securing top-tier talent.

7. Scalability and Integration

As retained search firms grow, their technology needs to scale with them. Loxo is designed to handle the needs of expanding firms, offering scalable solutions that evolve with your business. Additionally, Loxo integrates seamlessly with a wide range of tools and platforms, fitting effortlessly into your existing tech stack.

Whether you’re a boutique retained search firm or a larger agency, Loxo’s scalability ensures it can accommodate your needs and support your growth.


In the competitive arena of retained search, having the right tools is essential to success. Loxo stands out as the best ATS for retained search firms due to its AI-powered talent sourcing, integrated CRM and ATS system, customizable workflows, robust analytics, effective collaboration tools, enhanced candidate experience, and scalability.

By leveraging Loxo, retained search firms can improve efficiency, enhance client and candidate relationships, and deliver superior results. If you’re in the retained search industry and looking for an ATS that understands and meets your unique needs, Loxo is the solution you’ve been searching for. Embrace Loxo and elevate your retained search capabilities to new heights.

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