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Why Loxo is the Best ATS for Executive Search Firms

Listen — we know we’re biased. But part of that comes from the fact that we’re committed to getting 1% better every. single. day.

In the dynamic and fast-paced world of executive search, the stakes are high. Recruiters need tools that not only streamline the hiring process but also enhance their ability to find and engage top-tier talent

There’s a reason (or twenty) why Loxo is quickly becoming the go-to choice for executive search firms.

Combined with the Talent Intelligence Workflow, Loxo’s users find themselves making more placements, faster, with less friction along the way. It’s the magic combination of intelligent software and intelligent practices that sets you up to streamline operations, enhance efficiency, and improve placement success rates.

But, you’re probably thinking, doesn’t every software claim to help me move faster and make more money?

Let’s make things a bit more tangible. Here are just a few of the reasons why Loxo stands out as the best ATS for executive search.

1. AI-enhanced talent sourcing

AI is baked into every piece of Loxo — and we’ve been investing in machine learning since before it was trendy. Loxo’s AI is currently on its fourth generation. It’s been refined over the course of a decade, and it learns from your behavior as you use the platform.

One of Loxo’s standout features is its AI-driven talent sourcing. This isn’t your run-of-the-mill candidate search functionality. Loxo leverages advanced AI algorithms to identify and rank top candidates from a variety of sources, including social media, job boards, and internal databases.

What does this mean in practice? Executive search recruiters can uncover hidden gems that might not appear in a traditional search, saving time and ensuring they are presenting the best candidates to their clients.

Imagine you’re looking for a C-level executive with a very specific skill set. Loxo’s AI can sift through millions of profiles to bring the most relevant candidates to the forefront, effectively cutting down on research time and allowing recruiters to focus on building relationships with high-potential candidates.

2. Your entire workflow (from bizdev to hiring) in one place

Loxo is so much more than an ATS. In fact: every feature contained within Loxo’s Talent Intelligence Platform is akin to an entire product at competitive companies.

A sourcing tool, a data provider, a sales CRM, an outreach tool, an ATS — all without having to click between ten different tools. The entire platform was built with the Talent Intelligence Workflow in mind — which means that you can source candidates, find their contact data, reach out to them, and move them through the hiring process all in one platform.

This unified approach allows executive search professionals to seamlessly manage client relationships, candidate interactions, and job postings.

For executive search recruiters, who often juggle multiple high-stakes searches simultaneously, this level of integration is a game-changer.

3. Automation and workflow customization

Loxo offers powerful automation features that can significantly enhance productivity. Time-saving automations are ingrained in every step of the Talent Intelligence Workflow.

Auto-fetch candidate contact data. Instantly add them to outreach campaigns. Instantly craft multi-stage, multi-channel outreach campaigns. …The list goes on and on. From automated email campaigns to follow-up reminders, Loxo ensures that recruiters stay on top of their tasks without the manual hassle.

Additionally, the platform allows for workflow customization, enabling firms to tailor the system to their unique processes and preferences.

Executive search often involves multiple stages of vetting and interviews. Loxo’s customizable workflows ensure that each stage is clearly defined and tracked, reducing the risk of errors and ensuring candidates move smoothly through the hiring process. This level of customization also allows for easier communication and transparency with your clients.

Our founder, Matt, is famous for saying that the most successful modern search firms will be those who operate like tech companies — not necessarily building their own technology, but leveraging the technology of experts to build custom experiences for their teams and their clients.

Loxo customer and CEO of N2Growth, Kelli Vukelic, agrees:

4. Advanced analytics and reporting

Data-driven decision-making is crucial in executive search, and Loxo excels in this area with its advanced analytics and reporting capabilities. Recruiters can generate detailed reports on various metrics, such as sourcing effectiveness, candidate engagement, and time-to-fill rates. These insights enable recruiters to continuously refine their strategies and improve their overall efficiency.

Moreover, the ability to present clients with data-backed insights can enhance the credibility of recruiters, providing them with a competitive edge in the market.

The other piece of the puzzle here is that your data is only as good as your utilization. If your team isn’t using your software correctly or consistently, your data quality will suffer. Loxo’s simple interface and intuitive workflow make it easy to drive user adoption — and ensure accurate reporting as a result.

5. Seamless collaboration

Executive search often involves collaboration among multiple stakeholders, including clients, team members, and sometimes even external consultants. Loxo’s collaboration tools facilitate seamless communication and information sharing. The platform supports notes, task assignments, and shared candidate evaluations, ensuring that everyone involved in the hiring process is on the same page.

This collaborative environment is essential for executive search, where the stakes are high and the need for precise coordination is paramount.

6. Exceptional candidate experience

Loxo recognizes the importance of candidate experience, especially at the executive level. The platform includes features designed to enhance the candidate journey, such as personalized communication templates, timely follow-ups, and a user-friendly candidate portal. A positive candidate experience can make a significant difference in attracting top-tier talent, and Loxo’s tools help recruiters achieve this effortlessly.

7. Scalable and integrative

As executive search firms grow, their technology needs to scale with them. Loxo is built to handle the needs of growing firms, offering scalable solutions that expand alongside your business. Furthermore, Loxo integrates with a wide range of other tools and platforms, ensuring that it fits seamlessly into your existing tech stack.

Whether you’re a boutique firm or a large agency, Loxo’s scalability ensures that it can accommodate your needs as you grow and evolve.


In the competitive world of executive search, having the right tools can make all the difference. Loxo stands out as the best ATS for executive search recruiters due to its AI-driven talent sourcing, unified CRM and ATS system, automation and workflow customization, advanced analytics, seamless collaboration tools, exceptional candidate experience, and scalability.

By leveraging Loxo, executive search recruiters can enhance their efficiency, improve candidate and client relationships, and ultimately, secure the best talent for their clients. If you’re in the executive search industry and looking for an ATS that understands and caters to your unique needs, Loxo is the solution you’ve been waiting for.

Hungry for more? Learn more about why Loxo is the best ATS for executive search firms.

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