remote hiring guide

Remote Hiring Guide

The COVID-19 pandemic has had huge ramifications on the hiring industry, both within the US and globally. Recruiters have a huge role to play in the outbreak as millions of Americans are out of work and looking to get back into the job market. 

In order to face these challenges, however, recruiters need to adapt and transition to a remote hiring model. As businesses adjust to the changes, they’re going to need to start looking for candidates to work remotely, and they’re going to need recruiters to have competent remote hiring practices to fill those needs.

Below is a comprehensive remote hiring guide to help you transform the way you attract and retain top talent.

Remote Hiring Guide: Attracting Remote Candidates

Attracting new remote hires is not all that different from a pre-social distancing hiring climate. You’re still going to be posting ads on job boards and you’re still competing with other recruiters for top talent.

What will change, however, is how well you can effectively communicate, present your brand, and build trust and confidence in an otherwise precarious moment.

Here are a few ways you can attract remote candidates.

  • Rebuilding your brand: Recruiters will have to adjust their brand image to fit the growing needs of remote hiring. This means your online presence--whether it be on job boards, social media, or other online outlets--needs to clearly show that you’re ready to face the challenges of a remote job market. Providing guidance through informative videos, articles, and blog posts are just a few ways you can establish your brand as a reliable source in an otherwise trying period. 
  • Increased Job Posting: With more candidates returning to the hiring market, recruiters are going to need to increase their job posting capabilities. This means entering more job hiring websites and emphasizing, in the job descriptions and job titles, the need for remote workers. All of the established best practices still apply, but hiring teams should adapt their descriptions to fit remote needs.
  • Utilize your Database: This is the best time to utilize your CRM+ATS technology in order to reach out to candidates. A large percentage of passive candidates will become active, and you want to be there with a personal email to inform candidates of all the upcoming job openings. AI messaging technology will allow you to scale your emails while retaining a personal touch. 

Remote Hiring Guide: Virtual Screening

Virtual screening is not all that different for remote hires than it is for in-house hires. Utilizing the tools of recruitment automation in order to streamline the tedious process of screening resumes is still going to be an important part of an efficient screening model.

Recruiters can, however, utilize some new ways to get a closer look at a candidate’s remote work setting. One creative way to do this is to ask for video introductions.

Recruiters can ask remote candidates to submit short, self-recorded videos where they can introduce themselves. Not only will this give recruiters a better idea of who the candidates in review are, but it also allows recruiters to assess the candidate’s ability to complete a task from home. Recruiters can take a look at their at-home work setting, their ability to complete basic tasks from their computers, and their professionalism as a remote worker. 

Remote Hiring Guide: Video Interviews

Recruiters will need to become familiar with several video and chat applications as the market transitions to a remote environment. 

Phone calls and emails will still be necessary, but familiarizing your team with Zoom, Skype, and other popular video platforms will be important to maximize your ability to conduct interviews. Additionally, it’s also a good way to test your candidate’s on their ability to adapt to changes and utilize video platforms they may not be familiar with. 

Some useful sample interview questions could include:

  • Do you have access to a computer or laptop and a reliable internet connection?
  • Have you worked remotely before? What was your biggest challenge?
  • How do you schedule your work day from home? 
  • How do you avoid distractions from home while you’re working?
  • Do you have a reliable microphone, headset, or sound system?
  • What would you do if your internet disconnected in the middle of a meeting?
  • How would you go about storing important documents and files safely from home?

The transition to a remote national job market Is going to start with the recruiting process. Hiring leaders should utilize the need for remote workers as an opportunity to redefine their brand, build trust in the industry, and set a positive tone with both clients and candidates.

With the help of Loxo AI and automation, you can screen, source, and manage your remote hires and job openings. Loxo’s cutting edge CRM+ATS technology will allow you to adapt to today’s challenges and Loxo’s personalized AI messaging software will allow you to meet the demands of a high-volume job market.

Embrace your role as a leader in a remote hiring market and see a Loxo demo today.


recruiting during covid19

How COVID-19 Will Change Recruiting and Hiring

The COVID-19 pandemic has had significant ramifications across nearly every industry in the US and around the world. For recruiters, the national crisis is quickly changing how hiring entities attract candidates, organize the recruiting process, and retain their current hires. Read more


integrated recruitment marketing

Why Integrated Recruitment Marketing Software is the Future

A Global CEO survey found that more than 90% of hiring leaders felt they needed to change their strategies for attracting and retaining talent, but less than 40% of those leaders knew where to start. 

What recruitment managers need to understand is that the job market is becoming more and more candidate driven. The combination of a 90% candidate-driven hiring market with the accessibility to mass generate job postings means that recruiters are no longer picking top talent; top talent is picking you. 

This is where integrated recruitment marketing software comes in. Below is everything you need to know about integrated recruitment marketing software and why it’s the future. 

What is an Integrated Recruitment Marketing Software?

An integrated recruitment marketing software is the difference between having a thousand arrows to hit your target and actually knowing where your target is. 

While most recruiters are already utilizing the benefits of automation to send mass emails, post job openings at accelerated rates, and streamline tedious steps of the recruitment process, they may not be doing so in a data-drive or intelligent manner. 

Integrated recruitment marketing software relies on sophisticated tools and tactics to attract and reach out to candidates. Cutting edge marketing software saves time and money by automatically connecting the various recruitment steps with the various departments under your team and providing you tracking features for your ads and job postings. 

Integrated recruitment marketing is more than just posting and waiting; it’s a comprehensive system that links your various departments, tools, databases, communication pipelines, and candidates so you can understand what is or isn’t working in your marketing campaign and how to attract top talent. 

Benefits of Integrated Recruitment Marketing Software

So what are the immediate and long-term benefits of having integrated recruitment marketing software? 

  • Data-driven decision making: Innovations in automation have allowed recruiters to transform the ways they use their databases. Not only will a cutting-edge ATS allow you to automate job postings and communication pipelines, but they’ll give you valuable information on what job postings are attracting the most candidates, what kind of candidates are responding to your marketing campaigns, and where those candidates are coming from. 
  • Across-the-board integration: Integration in your marketing campaign is key not just because you can accrue data and attract candidates from different job posting websites or social media platforms, but it allows for your data to be shared across your departments. Integration features will allow you to streamline every step of the marketing and hiring process because all of your systems for your various hiring departments will be interconnected, allowing your hiring leaders to make decisions quickly and reliably. 
  • Tracking candidates: With an ATS that embraces the power of marketing integration, you’ll be able to know exactly where and how your postings are contributing to candidate flow. Job postings on websites that are connected to powerful marketing systems will allow you to track which specific ads are leading candidates to job postings and how many candidates were generated from a specific ad. 
  • Personable communication: State-of-the-art marketing recruitment softwares will allow you to personalize, customize, and control how you communicate with candidates. Prebuilt email, SMS, and phone marketing campaigns can turn robotic mass messaging into personable and well-timed communication lines.

Why Integrated Recruitment Marketing Software is the Future

A recent Monster survey found that despite recent technological advancements in recruiting, more than 60% of recruiters say their jobs have gotten harder with the advent of new hiring tools.

The advancements in AI and automation alone simply aren’t enough to get recruiters more candidates and better candidates. If recruiters are going to maximize recruitment tools for future growth, they need to better understand what their data is telling them and how they can translate that data into talent acquisition. 

Integrated recruitment marketing software solves these problems. Data acquisitions tools, AI chat boxes, voice bots, automated messaging, and comprehensible analytic features are leading the way to better and smarter marketing. 

Recent advancements in recruitment automation brought us to a point where we could maximize efficiency; integrated recruitment marketing software will show us how to effectively learn from those advancements to build a more successful future. 

As global leaders in AI recruitment and automation software, Loxo is proud to be embracing the future of recruitment. Our advanced, automated marketing campaign features let you build and nurture talent communities without sacrificing the human touch that candidates appreciate. 

Automate your outreach to be 500% more efficient and try the Loxo demo today.


best applicant tracking system

Best ATS Systems: A Look at Modern ATS Features

There’s no doubt that Applicant Tracking Systems have contributed to the technological transformations sweeping through the recruitment world. They’ve provided recruiters with valuable repositories where they can manage, organize, and connect with candidates in ways that were decades ago unimaginable.Read more


What to Look for in an ATS

So many candidates, so many open positions, and so many ways for your candidate management strategy to fall into disarray without the right organizational solutions. 

If you’re reading this article, you’re likely looking for an Applicant Tracking System or are at least considering it. Whether you’re looking to scale big or maximize efficiency as a small business, there are several good reasons to want to adopt an ATS solution.

An ATS is a software that automates, simplifies, and streamlines time-consuming procedures in the recruiting process. As a database, your ATS is a useful tool that will allow you to track, manage, and communicate with candidates every step of the recruiting process.

Before we get into what to look for in an ATS, here are some of the major benefits of an ATS.

Benefits of a Good ATS

  • Quality ATS softwares will allow you to manage and organize all of your candidates in a simple, easy-to-use platform. With so many openings, positions, and interviews in your upcoming schedule, an ATS will minimize the amount of manual searches you need to do in order to keep up with your candidates. 
  • A powerful ATS will allow you to universalize your search queries along several platforms. Simply search a single item in a candidate’s profile, like a name or birthday, and a list of individuals that fit the match will appear. 
  • A good ATS will be customizable. Rather than relying on specific apps or communication platforms, investing in a quality ATS will allow you to customize its features into your existing devices.
  • ATS solutions will improve your candidate experience. Your candidates will get automated updates, and you will have easier channels of communication with them, ultimately lowering your time to respond.
  • ATS platforms will simplify and streamline tedious steps in the recruiting process. Updates across platforms and changes to contact information can be automated holistically, and you’ll be able to import and export high volumes of candidates seamlessly.

ATS + CRM Applications

One of the biggest things to look for in your ATS is whether or not it’s compatible with or comes with a CRM. Similar to an ATS, a CRM is a database that allows you to communicate with, streamline, and manage your clients. 

An advanced CRM comes with several of the same features--automation, communication pipelines, simplified platforms--that an ATS provides, but having both softwares will allow you to bring all your organizational needs into an all-in-one system. 

The combined efficiency of a CRM+ATS will make scheduling interviews, managing the steps in the recruiting process, and evaluating the needs of both clients and candidates all the more easier. 

ATS Automation and AI

In 2020, there’s one definite trend prevalent throughout the recruiting world, and it’s automation and AI applications. 

An ATS without automation or AI features is bound to hold you back as more of the industry is moving that direction. Below are a few key things to look for in an AI-powered ATS. 

  • Resume Parsing: With the power of AI, you can rely on your software to intelligently parse through thousands of resumes while you focus on more human aspects of recruiting. AI will help eliminate bias, reach more potential candidates, and identify top talent more accurately than ever before. 
  • Automated Sourcing: Powerful recruiting software, like Loxo AI, will allow your systems to source hundreds of candidates, rank talent, and organize your results in just 24 hours. 
  • Smarter Tracking: Because your CRM and ATS will be joined into one location, tracking candidates through every step of the recruiting process will become easier and more efficient. Updates on job postings as well as candidate progress will be made in unison, providing you with relevant information on changes in job openings and availability. 
  • Automated Communications: Automated chat boxes and AI interview software are just a couple of ways that AI is helping recruiters communicate smarter and more efficiently. Additionally, candidates receiving automated responses will decrease response times and answer questions more efficiently. 

There’s a lot to consider when choosing a reliable ATS software for your organization. With Loxo and Loxo AI, you’re guaranteed to have the #1 talent intelligence platform and global leader in AI recruitment software. 

Maximize your ATS, simplify your workflows, and embrace the power of AI recruiting with Loxo today.


market mapping recruitment

Market Mapping in Recruitment

Acquiring top talent isn’t always about how many talent pools you reach out to or job posts you make; in fact, a recruitment strategy that seeks to build talent on sheer numbers is likely to be costly, time-consuming, and inefficient.

If you want to bolster your recruitment metrics and gain the edge over competitors, you need to start making data-drive, informed decisions that are in line with a long-term plan. This is where your market mapping recruitment strategy comes in. 

Market mapping strategies rely on an understanding of hiring climates, structures and employment forces of competitors, and valuable analytics on various recruitment metrics that work together to provide recruiters with a comprehensive plan. 

Below are some of the benefits to market mapping recruitments.

Benefits of Market Mapping Recruitment

Before we get into some important market mapping strategies, let’s first go over why market mapping actually matters to recruiters. Here are several benefits of market mapping that will help you make informed recruiting decisions. 

  • Proactive Recruitment: Market mapping is an inherently proactive recruiting method because it requires recruiters to identify candidates and trends in the market and make decisions based on those findings.
  • Smarter Recruitment: When you learn about your competitors or the amount of qualified candidates in a specific region, you can make more accurate predictions about future movements in hiring markets. More information on regional hiring climates will lead to smarter recruitment.  
  • Finding Niche Roles: If you’re looking for a hard-to-fill task or niche role, market mapping can be an excellent tool to help you narrow your pools and identify potential matches. 
  • Visual Aids: Market maps can help you develop digestible graphs and visuals that are easy to sharel, allowing for recruiting and hiring managers to stay updated and on the same page. 
  • Long-term Strategies: Whether you’re looking for the next big market, wanting to relocate, or identifying the right time to scale, knowing the trends and patterns of candidates through a marketing map is a great tool for long-term strategies. 

Learning from Competitors

Learning about candidates from competitors is one of the most important and efficient ways to map out the market. Here are a few steps you can take to utilize information from your competitors for a number of scenarios, including identifying potential candidates for an available job. 

  1. Identify and create a list of a number of relevant companies and businesses centered around the position you’re looking to fill. 
  2. Identify the most competitive and qualified employees at each company.
  3. Utilize LinkedIn or other professional networks to find up-to-date information on candidates--what companies they’re working for, what regions they’re working in, and how long they’ve been employed there.
  4. Analyze your refined list to create a pool of potential candidates you can reach out to. You can also look at what positions they held prior to their current role in order to seek out candidates with similar qualifications.

Beyond professional networks, you can utilize AI sourcing technology, like Loxo’s AI sourcing solution, to identify dozens of qualified candidates from hundreds of databases. You can filter your search to fit the region, role, and qualifications that are relevant to your market mapping needs. 

Market  Mapping Recruitment Databases

Recruiters can utilize one of their most trusted programs to help map their market: a CRM + ATS solution.

Loxo’s CRM + ATS solution will give you all the tools you need to map out passive and active candidates, providing you with valuable information to get in touch with candidates and assess candidate volume in certain markets.

With the help of AI, you can use personalized emails and messaging to connect with old candidates and stay up-to-date with any movement in their employment decisions. Automated updates will help keep everyone in the recruiting process informed on hiring trends and universalize the communication process. 

Market Mapping Scaling and Relocating

If you’re aiming to relocate or to scale your business, it’s going to help to know what the professional and hiring climate is in your new desired location.

If, for example, you’re opening a branch in New York, you want to first have some understanding of how many viable candidates are working in the region. With a better idea of your chances to easily and affordably accrue candidates in a specific region, you can make more informed decisions on how and where to expand. 

Market mapping in recruitment is essential to long-term growth and understanding the future of your company. With Loxo’s state-of-the-art databases and AI solutions, you can start making data-driven decisions to help bolster your market mapping strategy.

Learn more about Loxo’s cutting-edge solutions with a free demo today.


recruiting funnel

The Recruiting Funnel: How to Get Each Step Right

Attracting top talent is, without a doubt, what makes or breaks a recruiting agency. Looking only at short-term success, however, may leave you with a well-intentioned but ultimately unsustainable recruitment method for long-term success.

More than simply maximizing efficiency on key metrics and filling recent job postings, recruiters need a methodology and structure that will enable them to find top talent and build success for the future. This structure is otherwise called a recruiting funnel.

A recruiting funnel, or talent acquisition funnel, is a framed series of steps that cover the entire recruiting process and ensure a constant stream of quality candidates for present and future openings. 

Below are the five steps to a recruiting funnel and how to get each one right.

Brand Awareness

According to a Glassdoor study, more than 75% of job seekers said one of the first things they look for in a posting is whether or not the company is a desirable place to work. Even with the right position, salary, and demands, candidates care a lot about the brand and reputation of a company. 

Before you can start assessing your strengths and weaknesses as a brand, you might want to assess how your reputation is currently perceived by candidates. Take some surveys, read through reviews of  your company online, and engage with candidates to see how they feel about you as an organization.

From there, you can start making informed decisions and allocate resources to the relevant areas in your brand awareness strategy. Things to consider improving include:

  • Benefits
  • Work-life balance
  • Desirability and work environment
  • Ability to advance as a candidate
  • Referrals
  • Onboarding

Talent Acquisition Funnel and Sourcing

Once you’ve established a robust brand awareness strategy, you can start bringing in more candidates through sourcing. 

In today’s job market, it’s not unheard of for candidates, especially younger candidates, to have 10-15 jobs throughout their careers. This means that you need a dynamic sourcing strategy that looks to engage with both passive and active candidates. There are a few ways to set up your sourcing funnel. 

  • Active Recruiting: Recruiters should use various active methods of recruitment to reach out to candidates. These include job postings, social media presence, job networks, and candidate acquisition through live events and conventions. 
  • AI Sourcing: Loxo’s powerful AI sourcing technology will allow you to get a list of fifty ranked candidates in just 24 hours. Simply filter your preferences, approve the search, and wait as Loxo unearths top talent across hundreds of databases.
  • CRM+ATS: Your CRM + ATS is a goldmine for both present and past candidates. These databases will allow you to track interactions and communication pipelines with candidates, providing you with opportunities to expand your pool through your own resources. 
  • Social Media: With the help of your ATS, you can post jobs directly onto social media and easily track the activity of candidates. Additionally, actively engaging and posting content on social media will allow you to source candidates and build your brand at the same time. 

Drawing in Applicants

Drawing in applicants is about two things: 1) making your open positions readily known to the public, and 2) making the candidate experience of applying and communicating with your staff as enjoyable and seamless as possible.

Here are some ways to help candidates know if your posting is a right fit and boost your candidate experience:

  • Write excellent job descriptions.
  • Make the job application as short and seamless as possible.
  • Have a robust communication and conversational recruitment strategy.
  • Be kind when sending out rejections to candidates.
  • Be formal, but also being friendly and personable. 
  • Coordinate with candidate’s schedules for interviews and discussions.
  • Answer questions promptly. 

Interview Process in the Recruitment Funnel 

Less than 20% of candidates make it to the interview portion of the recruiting funnel, so it’s important to get the interview step right if you want to secure hires for your open positions. 

If you’ve done every step correctly until this process, then you should have a quality candidate who is well-informed on the details of the posting and who recognizes you as a credible organization. Most of the hard work has been done up until this point, and what you’re really trying to do here is to confirm if this candidate is as great as your hiring process says they are. 

This means being detailed in your directions surrounding the interview process, being prompt and professional, exposing the candidate to your company culture, being open to questions, and providing constructive feedback throughout the interview process. 

The Final Step in the Recruitment Funnel: Hiring

If everything goes well up until this point, then you’ve done a great job. You’re ready to close in on a position and meet your clients with some happy news. 

Of course, be open with your candidate as they will surely have some questions, especially regarding pay. Likely, the pay will be included in the job description and you can confirm where they stand on salary earlier in the process. But if they want to negotiate, be open to their suggestion and try to come to an agreement that can make them happy and that you perceive as fair compensation. 

Loxo’s AI sourcing technology, automated messaging, and advanced CRM+ATS technology provide you with everything you need to build a dependable recruitment funnel. Our cutting-edge technology will streamline every step in the process so you can focus on the human aspects of the funneling process.

Try the Loxo demo and revitalize your hiring process with the world’s global leader in recruitment automation software.


Conversational Recruiting

A relatively new term in talent acquisition, conversational recruiting has been trending over the past decade in the recruiting world. 

Conversational recruiting refers to the engaging and attracting of candidates through one-on-one, real time messaging and communications. These are typically fluid conversations that can take place on social media, through texting, or via mobile apps. 

With the help of AI, conversational recruiting is becoming easier to do and allowing recruiters to utilize a more intimate way of engaging with candidates and drawing in top talent.

Below is everything you need about how to get started with your conversational recruiting strategy. 

Benefits of Conversational Recruiting 

Before we get into the step to get your strategy started, we’re going to cover some of the main benefits that come with conversational recruiting. 

  • Easy to Integrate: Conversational recruiting strategies are easy to implement because you can utilize the data in your CRM, ATS, and talent pools to reach out to candidates. Unlike traditional recruiting strategies that rely on job postings to trickle in talent, you can actively utilize the tools already at your disposal to easily integrate conversational recruiting. 
  • Improve the Candidate Experience: By directly reaching out to and engaging with your candidates on a more human level, you can expect candidate experience to take a boost in your recruiting process. Because recruiters rely on branding and referrals, conversational recruiting practices should bolster your overall perception in the recruiting world. 
  • Predictive Capabilities: While experience, resumes, and on-paper qualifications are necessary in the recruiting process, there really isn’t a better way to predict employee performance than interviews and work samples, both of which can be assessed through a real-life conversation. Having these conversations at the beginning of the recruiting process will allow you to find top talent that may have otherwise slipped through the cracks. 
  • Appeal to Millennials and Gen Z Applicants: Young candidates entering the workforce live on their phones and through social media. By allocating resources to these platforms, rather than relying on only emails, you’re ensuring your that organization has the best opportunities to reach new talent entering the workforce

Strategies to Get Started with Conversational Recruiting

There isn’t a one and true approach to conversational recruiting. To build a robust conversational recruiting strategy, you have to utilize several tools and solutions collectively and cogently. 

Here are a few steps to help you get started.

  • Utilize Your Data: Like we stated above, you already have access to a large pool of active and passive candidates through your CRM and ATS. You can utilize these databases to review contact information and send personal, candidate-focused messages. If you’re going to send mass messages, make sure you have AI solutions to help personalize each response. 
  • AI ChatBots and Real-Time Responses: Top candidates want to feel like they matter as applicants. By initiating a real-time conversation strategy where recruiters reach out directly to candidates, you can show these applicants that they’re valued and sought after. While it might seem like a daunting task to keep up with each individual candidate and message box, AI chatbots are there to help alleviate some of the workload. Chatbots, although limited, are getting more human-like, natural, and intelligent in their ability to communicate effectively. 
  • Social Media Strategy: Having a presence on social media has to do with a lot more than simply posting jobs. To really connect with potential candidates, you have to initiate conversations with interesting posts, content, and information related to candidates’ interests. Post articles, write original blog posts, share videos, and actively engage with your community. Reply to comments, ask questions, and be open to conversations throughout various social media platforms. 
  • Text Recruiting Guidelines: Text recruiting conversations are great ways to connect with applicants after the initial application steps or after your candidates speak to chatbots. Providing a uniform guideline will ensure that your recruiters have some protocol to refer to. It can help your staff members be more considerate about how and when they text individuals, allowing them to maintain a good balance between professionalism and friendly interactions. Be sure to universalize the guideline so you can use it across teams and ensure consistency. 

With Loxo’s state-of-the art AI solutions and CRM database, you have all the power of automation and data-driven decision making to start your conversational recruiting strategy today.

Loxo is an all-in-one recruiting solution that will help you strategize, engage candidates, and unearth top talent across the country. Try the Loxo demo today and see why Loxo is leading the way for recruiters all over the world.


recruiting crm implementation

Recruiting CRM Software Implementation Plan

If you’re considering implementing a CRM software into your recruiting agency, there are a few ways you can prepare to ensure a smooth and optimized integration process.

There are a number of valuable benefits in a CRM, including improved communication pipelines, smarter tracking capabilities, and powerful insights into the history and trends of your clients and candidates. 

While your ATS primarily helps you manage parts of the applications process, you think of your CRM as a more comprehensive ecosystem that allows you to track passive and active candidates, review communication pipelines, and develop long-term strategies. 

This article will chart everything you need to know for your recruiting CRM software implementation plan. 

Choose the Right Recruiting CRM Software

Before getting into how to implement a CRM into your organization, you want to make sure that you’re choosing the right CRM for your needs and scale. This takes a comprehensive understanding of your business, key benchmarks, and upcoming demands. 

Do you want to bolster your client and candidate relations? Are you looking to enhance your acquisition strategy by reviewing a history of candidates that have passed through your network? Is your long-term plan going to involve a lot of marketing and branding?

Set out a concrete list of your goals and start reviewing CRM softwares that fit your needs and business model. 

Things to keep in mind when evaluating potential CRM software: 

  • Is it an isolated CRM or does it come with CRM+ATS solutions?
  • How simple is its interface? A cutting edge CRM should be powerful and expansive, but it should also be easy to navigate and use.
  • Is the software compatible with your current infrastructure? If not, how easy will it be to transfer data across platforms?
  • Do you have any leaders or teams who already know how to optimize your CRM?
  • Will your CRM have AI applications like automated sourcing or email/phone updates?

Recruiting CRM Pre-implementation Plan and Procedures

It’s likely that you’re going to have to transfer a fair amount of data from your current systems onto your CRM. Things like your communication pipelines, candidate history, client information, and other valuable data should be stored on a cloud or external hard drive.

While you shouldn’t necessarily be expecting that something goes wrong in the early stages of your CRM integration, your planning should definitely involve a safety net for your current data. 

The next step would be to create a timeline for all of the steps to fall under. This will provide you with tangible due dates that will help you stay organized and maintain your budget. Timeline items should include things like dates that the CRM will be implemented on, training schedules, and meetings to keep all your departments on the same page. 

Training for Recruiting CRM Software Implementation

You should provide a sufficient amount of training and preparation before you fully implement your CRM software. While this might seem like a costly or unnecessary task, the efficacy of your recruiting efforts will be highly dependent on your teams’ abilities to optimize their use of a CRM. 

In every step of your training, be sure to ask for constant feedback from your teams. You want to know how your staff members feel about the CRM so you can provide further training, fix any bugs, or make other changes accordingly. 

You want to be as supportive to your team as possible. Integrating new technologies on a mass scale is never easy, and you want to make sure everyone is on board and the frictions of integration are as seamless as possible. 

Making the transition into your recruiting CRM software might sound like a lot of work, but the benefits are well worth the effort. With advanced CRM solutions, you’ll be able to automate sourcing features, nurture your client and candidate relationships, and keep track of passive and active candidates.

With Loxo, you’re guaranteed a state-of-the-art CRM+ATS solution that is both thorough and easy to use. Loxo’s simple interface and innovative AI features will provide an enjoyable and effective recruiting experience for your staff. Empower your agency and try Loxo’s recruiting CRM for FREE today.


recruitment workflow

Optimizing Your Recruitment Workflow

Optimizing your recruitment workflow is essential to both the short-term and long-term success of your recruiting agency. The more efficient and organized your workflow is, the faster you can match top talent with open positions and bolster your reputation as a top organization in the industry. 

Recent trends, however, suggest that it’s taking as long as 24 days on average to fill a position, an increase of 10 days from 2010. And in a labor market where short-term contracts are on the rise, it’s more important than ever to optimize your recruitment workflow and streamline your hiring process to meet the demand.

Below is everything you need to know on how to optimize your recruitment workflow.

Simplify your Recruitment Workflow

One of the easiest ways to optimize your recruitment workflow is by simplifying your entire recruiting process. While this might sound like a lot of work, all it really requires is eliminating wasteful and unnecessary steps in your recruiting process.

The best approach is to evaluate each step in the hiring process starting from initial job approval to extending offers to candidates, making decisions along the way as to what isn’t working or could use improvement. 

A few ways to help simplify your recruitment workflow include:

  • Optimize your technological solutions by finding software that is compatible with third-parties and other important recruiting programs, such as an all-in-one CRM+ATS solution.
  • Can any of these steps in your workflow be automated? Innovations in automation will help save you hundreds of hours and weed out tedious steps in your recruitment workflow.
  • Make your data, resources, and programs accessible to all relevant recruiting departments. By integrating all your departments with the right software, you can automate updates across the board and minimize time spent communicating various needs.
  • Resist customization and dividing the resources of your various teams and departments. 

Automate your Sourcing and Screening Process

One of the big advantages of AI sourcing is the ability to refer to thousands of candidates across dozens of databases in a short amount of time. 

AI sourcing will allow you to unearth top talent across hundreds of sources to find the best possible matches for you while you’re setting up meetings, contacting individual candidates, or sleeping. 

Instead of spending hours parsing through candidates on various databases and hiring resources, sourcing automation solutions will review your search preferences and notify you with a list of dozens of top talent in 24 hours. 

Here are a few ways automating your screening and sourcing steps will help optimize your workflow:

  • Since a majority of resumes you receive are from unqualified candidates, automation solutions will save you time by parsing these candidates out.
  • Machine learning applications will help you eliminate bias from the recruiting process, helping you to make meritocratic-driven hiring decisions and not let top candidates slip through the cracks. 
  • Automated screening will bolster your time-to-hire metrics since screening is a repetitive, tedious task that takes up a good amount of a recruiter’s time. 
  • Recruiters will have more time for human elements of the recruiting process like sales, networking, and assessing candidates who are nearly ready to be placed in positions.

Utilizing your Database to Streamline Recruitment Workflow

Utilizing your database to keep tabs on the history of your clients will help you streamline and optimize your client and candidate relations. 

A comprehensive database, like a CRM+ATS, will not only automatically update any contact information updates throughout all your departments, it will provide you with important analytics like how long a candidate stayed hired for a position on average.

Informed, data-driven decisions will help you optimize your workflow because you can more easily match candidates with open positions based on their work history and experiences. A more informed recruiter is a more precise one and, in turn, more efficient. 

Optimizing your recruiting workflow will help you speed up and improve your key recruiting metrics across the board. With Loxo’s cutting edge recruiting solutions, recruiters can begin to make informed decisions and weed out unnecessary tasks in the recruiting process.

Streamline your workflow, automate tedious tasks, and embrace the future of AI solutions with Loxo today. Sign up here for a FREE account.