Understanding HR Recruitment Software

The human resources department can be a nightmare of paperwork and administrative duties for any business. To streamline things and increase efficiency, the department can use recruitment software. The software increases productivity for the human resources team by automating many daily tasks and administrative duties. Unsurprisingly, 98% of Fortune 500 companies use HR recruitment software when seeking new hires. There is an abundance of recruiting software platforms on the market. This piece will help you sort through the maze of recruitment SaaS companies.

 

HR Recruitment Software

Recruitment software describes any tools or programs used in the recruitment process. Technological solutions help with outsourcing, pre-screening, interviewing, and eventually hiring candidates. In the most basic definition, recruitment software takes over the functions related to candidate relationship management (CRM). It replaces the traditional recruitment method that previously required the HR department to invest several hours, or even days, in screening and processing resumes before finding the right candidate. Besides being time-consuming, this process was complicated as HR managers had to perform every function manually.

 

Recruiting software helps teams organize their hiring tools and information in one place. Good systems will also allow for smooth collaboration between all of the individuals involved in the hiring process. This eliminates cumbersome back-and-forth emails or paperwork that is tiring and can cause confusion. 

 

Some of the ways in which an organization can utilize recruitment software include:

 

  • The most significant advantage of recruitment technology is having software take over some or most of the work. Organizations can hire better and faster by automating some functions that help optimize the hiring process.

  • Hiring software solutions often have features that help recruitment teams find and attract the best candidates. For example, an applicant tracking system (ATS) comes in handy during the pre-hiring process by helping the HR team filter out candidates based on the skill sets or experience level they are after.

  • Simplifying the evaluation process through integrated features to identify the best potential hires; this can be through offering amplified tests, scorecards, or video interviews.

  • Another great benefit of recruitment software platforms is that reports are generated quickly and are easily accessible. Depending on your system, you can receive basic or complex reports.

 

Types of Recruitment Software

Recruitment software is broadly categorized depending on its functions. Recruitment technologies, including recruiting applications, can have a myriad of utilities. The hiring process involves several steps and tasks, and different recruitment tools are available to aid in each stage. Recruitment involves four main functions: sourcing, engaging, selecting, and hiring. Most of the solutions available focus on one or more stages of the recruitment process. This means that HR teams have to integrate multiple tools for the best outcome. 

 

Applicant Tracking Systems

This is one of the most popular recruiting solutions used by HR departments today. It sets the foundation of the hiring process by automating functions such as processing and storing candidate information. In the ATS system, recruiters can narrow down the ideal candidate by filtering them using specific job-related keywords. This saves them time and allows them to stay organized by having every resume in one database.

 

Programmatic Job Advertising Software

These types of recruitment solutions help with the placement of your job advertisements. Programmatic job advertising will ensure that you place your ad among the ideal prospects. The tools use specific characteristics that you want in a candidate to help determine the right time and platform to post the job. This saves recruiters time and ensures that they reach out to candidates that closely match their requirements.

 

Recruitment Marketing Software

These solutions aim to attract, engage and convert candidates through marketing. Employers need these tools to build a brand strategy and demonstrate employee value propositions to capture their interest and make them consider applying for the job opening.

 

Candidate Relationship Management Systems

Recruitment CRMs help HR teams build talent pools and maintain relationships with passive talent and previous applicants. It functions as the bridge between ATS and recruitment marketing systems.

 

CV Screening and Parsing Systems

As the name suggests, this softwares automates the process of reviewing applicants’ resumes to save time. The screening can be basic, advanced, or AI-powered screening. While, in most cases, this function is performed by the ATS, organizations can still choose to run separate screening, especially when looking for flexible or customizable screening options.

 

Recruitment Platforms 

While there is no one-size-fits all for hiring platforms, some recruiting platforms for small businesses are specialized. The top recruiting platforms will tailor themselves to your business. These recruiting tools are flexible, with a la carte options. If your firm is in the United Kingdom, a simple Google search such as “recruitment platforms UK” or “recruiting platforms free UK” will yield ample results. 

 

Other types of recruitment software include video interviewing tools and skill and behavioral assessment tools.

 

Features of the Best Recruiting Software

When choosing recruiting software, there are a number of factors worth considering. We’ll outline those below:

 

Integration

Since recruitment software is not all-inclusive, you need to choose systems that allow you to easily integrate with other tools. The software needs to smoothly integrate with other existing systems to allow ease-of-use and flexibility in carrying out everyday tasks. Consider choosing a software vendor with an open API or built-in integrations to avoid future complications.

 

User-friendly

The HR department is already busy enough, and you don’t want to burden your team with figuring out complex systems. Get a recruitment solution that your team can efficiently work through without extensive training or high-level technical skills. Consider taking trial offers before committing to the software so that you can learn its features and complexity.

 

Support

Find out if the recruitment platform you are committing to offers customer support. This is very important as you never know when you will run into an issue that will become an obstacle to fulfilling your tasks.

 

Price

Consider how much you are willing to spend on the software and measure that against the expected value. This will help you determine if investing in the software is a good decision or not. While there may not be cheap recruiting software, most firms offer recruiting software free of charge for a trial period. 

 

Required Infrastructure

Do you opt for cloud-based recruitment software or an on-premise deployment tool? Cloud-based software is easier to deploy since they do not require you to buy additional infrastructure. However, if on-premise deployment suits your organization best, plan for the cost of infrastructure that you will need.

 

Web-Based Vs. Server-Based Software Platforms

One of the most critical decisions the HR team has to make on recruitment software is to determine whether it will be based on the web or server. Server-based can be on the cloud or locally on-premise, while web-based software is exclusively in the cloud. Each option has its pros and cons, and the organization must consider what works best for them. Some factors to consider when choosing include accessibility, cost, flexibility, and security.

 

Online Recruitment Software

While flawless free recruitment platforms do not exist, affordable online recruitment systems do. Remember, the best recruitment software is the one that works for you and fits your budget.

 

While recruitment software can significantly improve your hiring process, not all software in the market will meet your needs. Take time to understand your needs, and then look out for a product that sufficiently addresses those needs.

 

If you’re in the market for HR recruitment software, consider learning more about Loxo. You can schedule a free demo here. We offer an option of recruitment database software free of charge.