learn how to use proactive hiring processes to build collaborative work teams

Proactive Hiring Processes

While reactive hiring methods are useful for short-term goals, they won’t provide you with a steady pipeline of qualified candidates that you can present to new clients and job openings when they emerge.

Proactive hiring is all about having foresight and anticipation. Proactive hiring is, in short, having a steady pipeline of candidates ready for job openings before those job openings present themselves. 

With proactive recruitment strategies, you can stay ahead of the competition, become a reliable resource for valuable clients, and be ready to provide for your clients when they need you. Proactive recruitment will provide your recruiting firm with the flexibility to take on shortages in staffing or an increase in client demand with less hassle and more confidence.

Here are some of the most important steps in the proactive hiring procedures and processes. 

Proactive Recruitment Plan

Proactive hiring procedures aren’t just about connecting with as many qualified candidates as possible; you need to have a plan.

The most important component of your proactive recruitment plan should be your monthly, seasonal, and yearly projections. You should be able to identify hiring seasons throughout the year and have the available candidates to meet demands when hiring is busiest.  

Additionally, this is a great opportunity to reach out to clients and discuss their needs. By reaching out to clients, you not only get an accurate assessment of what future demands might be but you also indicate your interest and value with those clients. 

Proactive recruitment is about building relationships and networking just as much as it’s about have a ready pool of valuable candidates ready to fill roles. 

Proactive Recruitment Sourcing 

Sourcing potential hires and resumes into an active and comprehensive talent pool will give you the ability to make strategic decisions as opposed to reactive ones. This means that having a capable and competent CRM+ATS are a given for any recruiters looking to go from reactive to proactive recruitment.

 A state-of-the-art CRM and ATS will allow you to simplify and automate data entry and maximize productivity when it comes to organizing large pools of clients. Additionally, one of the best ways to retain a steady pipeline of candidates is by referring to old talent. A competent CRM will give you all the tools you need to refer to and track down old talent. 

Proactive Recruitment and Nurturing Candidates

Once you’ve made your connections and reached out to a substantial amount of potential hires and talent, you need to develop and nurture those relationships. While it’s important to acquire a large amount of candidates to have ready in your talent pool, you also need to ensure that those candidates stay in your pipeline of talent and feel like their best interest is in your hands.

Utilizing your CRM to track candidates, send periodic emails and messages, and refer to important upcoming dates and events will cover the basics of nurturing your relationships with candidates.

Beyond the basics, you should be trying to actively engage candidates with things they’re interested in. Introducing a talent pool to an online talent forum where candidates can pose questions, start discussions, and build a community is a great way to engage potential hires under your brand. 

Reaching out to candidates with a talent newsletter is another great way to provide information that is relevant to your candidates. This not only instills a greater sense of value and connection between you and your candidate, it provides them with valuable information that they can associate with your firm and brand name. 

Proactive Recruitment Strategies

There are several proactive recruitment strategies that all firms should be considering in their long-term plan. What they all have in common is they 1) further to enrich and deepen your recruiting firm’s stance within the hiring community and 2) engage clients and candidates directly. 

Her are some ways recruiting firms can diversify their proactive sourcing strategies. 


  • Social Media/Online Presence: It’s essential that any and all recruiting firms in the 21st century have some kind of online and social media presence. One of the largest sources for new candidates are recent college graduates, and most recent college grads can be found perusing Facebook, Instagram, Twitter, Reddit, and several other social media platforms. Having a presence on these platforms will give recruiters direct access to build their brand, make contact with candidates, and get ahead of the competition.
  • Recruiting Events: By hosting a recruiting event, you can interact and network with clients, candidates, and important members of your industry. Recruiting events also provide for a bit of flexibility and creativity when it comes to what kind of event you’re hosting. Hackathons, keynote speeches, technology forums, and debates are all excellent ways to engage the community in a fun and exciting way. 


Having the drive to turn from reactive recruitment to proactive recruitment is only half the battle. In order to succeed, you’ll need the right tools to manage, organize, and track your candidates along the way.

Loxo provides recruiters with the most innovative and easy-to-use CRM+ATS technology to manage all of your candidate-acquisition needs. Loxo’s candidate sourcing automation will unearth top talent, ensuring that you not only have a steady pipeline of ready candidates but that they’re available to you at the highest quality. Become a proactive recruiter today and schedule your free Loxo demo.

Strategies for screening executive candidates

Strategies and Methods for Screening Executive Candidates

According to a  2013 Management Research Group survey, when executives were asked to select the leadership behaviors that were most critical to their organization’s future success, 97% of the time they chose being strategic. It’s easy to understand why. Leaders and those in executive positions have to be able to strategize in order to maximize their organization’s success. A an ideal executive plays the board with the next five moves already mapped out. Unfortunately, ones’ ability to strategize is a bit harder to test than just a general aptitude evaluation.

Let’s take a look at some time-tested methods to make sure you are picking the best possible candidate for an executive position.

Screening Strategies

The Resume

Looking at resumes is one of the oldest methods of determining if someone is the right fit for a position. They aren’t the most effective ways of gauging skill, but there is still useful information that can be gleaned from candidate CVs.

Length – Ideally, the CV should be 1-2 pages long, with the most relevant information about the candidate. If the resume is any longer than that, it indicates a candidate may be indecisive or unable to be concise. A good candidate for an executive position knows, strategically, what to include and what to cut out.

Organization – If the resume is a mess, what hope is there for the candidate to be organized anywhere else?

Language – Resumes are meant to be brief and to the point. Make sure you choose a candidate who can succinctly convey the necessary information to you  

Passive Candidate Recruitment

In today’s market, the best candidates won’t be coming to you, it’ll be your job to come to them. Given how competitive the field is, chances are that much of the top talent already have executive positions with other companies. To combat this, many recruiters are tapping into passive candidates to fill future vacancies. The philosophy behind this technique is to actively communicate with qualified potential candidates in your industry who may be interested in switching companies down the road. While a drawback of this is that you aren’t likely to see a quick turnaround, a benefit is that you are tapping talent with a proven track record of success in an executive position.

There is an inherent risk to this approach, but a high reward. Luckily, platforms like an ATS can help you keep track of these passive candidates so you can strike when the time is right.

Applicant Tracking Systems

Applicant Tracking Systems (ATS) are essential for any serious recruitment strategy plan in the modern workforce. An ATS gives recruiters access to a broad array of candidate information that can be utilized at every stage of the recruitment process.

Your ATS should act should sit at the center of your recruitment strategy and talent management methods. By funneling all applicant data through an ATS, recruiters are able to not only quickly push candidates through the funnel, but also pull insights from previous recruitment campaigns to guide future ones.

Data-driven recruitment

As companies increasingly adopt different Applicant Tracking Systems to help the efficiency of their hiring pipelines, data-driven recruitment will help eliminate human bias and error as well as create new strategies for finding and screening candidates. These platforms allow recruiters to manage candidate data securely, ad platforms, screening practices, onboarding and talent management all at once.

One such data-driven platform is Loxo. Loxo is an ATS that utilizes advanced machine learning to not only compile data on potential candidates but analyze and filter it as well. With Loxo you will be able to track candidates both passive and active through the recruiting process, and consistently choose the best candidates for the job with less hassle than ever before.

Dynamic Interviewing

Beyond the compiling and analysis of data, one of the most effective ways to screen a potential candidate for an executive position is in the interview. The interview is, presumably, your first formal face-to-face with a candidate, and is an opportunity for you to gauge what he or she will be like in a leadership position. Ask a candidate to list their capabilities from most to least important, and you can get an understanding of how important they think strategic capabilities are as well as other qualities you believe to be essential to an executive role. Ask them to list a few ideal or dream projects they’d like to work on in the future. Present them with an open-ended problem scenario, give them a few minutes to consider it, and then see how they’d respond. Feel free to break away from the standard interview script. The more you can engage a candidate’s critical thinking, the better you’ll be able to gauge their qualifications.

Final Thoughts: Strategies for Screening Executive Candidates

Executive positions can make or break a company, and so it is important that you are getting the best possible candidates for the job. By adding in these techniques and executive recruiting software to your process, you can ensure your best odds in finding the right person for the job.

customer retention strategies for recruiting firms

Customer Retention Strategies For Recruiting Firms

Staffing and recruiting is a competitive industry. With corporate pipelines relying more and more on recruiting agencies to bring potential candidates into a client’s talent-pool a larger number of firms are popping up to meet the demand. We’ve written several posts on how to successfully obtain clients in this field, but now we are going to look at the equally important element of retaining clients to your staffing agency. Hopefully, this article will help you stand out and stay competitive in the recruitment field.

Why Is Client Retention Important?

This may seem too common sense to even cover, but it is beneficial to really break down the benefits of effective client retention. While it is always a good idea to invest in prospecting and signing new clients, there are hidden costs to this process that come from marketing, research, and man-hours that will inevitably affect your bottom-line. Put simply, it is demonstrably more profitable to retain a stable of clients than it is to continuously have to source new ones.

Tips For Retaining Clients For Recruiting Firms

Take a look at the following list of retention strategies and ask yourself if your agency could benefit from fortifying or incorporating them into your pipeline.

Get To Know Your Clients Personally

No two clients are the same.  Each has their own vision for their brand, which in turn comes with a host of unique needs and pain-points.  Cultivate a rapport in which they feel welcomed, and not just like numbers on a sheet. Don’t ignore or rush them, make sure you are making time to check in with them throughout your tenure. Be friendly, while maintaining professional decorum. Clients who feel as though they are receiving personalized services are more likely to be loyal and stick around for the long-haul.  To retain these clients, your team should spend more time getting to know who they are, what they do, what they want, and their business challenges.

Stay In Touch

Often, a plan to connect with clients starts and stops with prospecting and closing the sale, but what about afterward? Reaching out on a regular basis will indicate to clients that they are more than just a revenue stream. This dovetails with the previous tip as well, as you can stay in touch outside of standard business communications via birthday and holiday cards, invitations for lunch, or sending an email to simply stay in touch. Adding a personal flair on top of delivering quality candidates will ensure that your clients stick around, and possibly spread the word to other prospects about your top-notch service. Amicability and consistent communications are a win/win for recruiting agencies.

Set Clear Expectations With Clients, Then Meet Them

This one also has to do with effective communication. Setting expectations with your clients, clearly and early, is essential to client retention. Ask your clients to list their expectations with your agency, and make sure that they include actionable and demonstrable goals. If you are able to follow through, you will immediately impress your clients and keep them around. Instead of telling a client what they need, listen to what they have to say.

Be Proactive

Client loyalty and good customer service are inseparable, and great customer service comes about when you are able to anticipate a client’s needs or any potential problems that may arise. You and your team should always work towards being able to anticipate any problems that might occur in a client account, and stop them before they happen. This can only come about from building a relationship with your client, but doing so will prove invaluable to your firm.


Know your organization’s specific strengths to help your team further their expertise in specialized market sectors. Having a well-trained staff in a specialized field will make your firm all the more desirable to clients, and if you can establish a track record of successful candidate recruitment will make you indispensable.


Bringing in an automated system for candidate tracking, client data, and infrastructure management will free up you and your staff to invest further in developing unique relationships with clients that will ensure retention at your firm.

Loxo is a management software platform that utilizes cutting edge machine learning technology to streamline almost every aspect of your firm’s pipeline. Moreso than just being an infrastructure tool, its AI capabilities allow it to be an adaptive platform that can cut away a lot of the busy work involved in running a company.

Sign up for a demo today to see how Loxo can help you and your firm.

Final Thoughts: Client Retention Strategies

Above all else, your clients want to be reassured that they are in good hands. Their staff, margins, and reputation are on the line the same as yours, and it’s important to them that they are treated as equals. Make yourself invaluable to your clients by listening to them, engaging with them, being proactive, and streamlining your services and you won’t have any problems retaining their business.

ways to promote your recruiting business

How to Promote Your Recruiting Business

Recruiting firms offer a vital service and are constantly in demand, but with so many recruitment companies out there, it’s easy to get lost in the crowd.

To get more business for your agency and build greater awareness for your company, you can employ a variety of marketing strategies for staffing agencies to elevate your industry standing and get your name out to more companies who need your services.

We’ve listed below several promotional methods that can be performed in-house by your staff to boost your firms’ visibility to potential clients and candidates.

How to Promote Your Recruiting Business

Search Engine Optimization (SEO)

Most potential clients will use a search engine like Google when researching their options for a staffing agency. Because of this, search engine optimization, or SEO, is an important part promotional strategy.

SEO is the process of improving a website's pages and content so they appear in searches connected to specific keywords and phrases. This is an effective strategy for any marketing campaign, but for recruitment purposes, you can focus your efforts on optimizing for searches related to employment in your industry.

With SEO, you can discern the most common words and phrases people use when conducting searches within your markets. Then, you can work to improve your rankings for those keywords – making it easy for top applicants to find you.

Job Site Listings

Another common resource many people use along with search engines is job listing sites. These sites are useful because they eliminate the process of finding employment pages on different companies’ websites, and instead aggregate all relevant information into a central hub. Many also make it easy to tailor search options for open positions by job title, industry, and company.

As a recruiter, you can upload listings to these sites for free. Giving your agency potential exposure at no risk.

Additionally, most job listing sites give the option for sponsored listings, which will guarantee that your post is seen by a larger number of people. These paid listings use user data to show up for the users they’re most relevant to.

Social Media Marketing

Social media has become a one-stop shop for almost every promotional and marketing strategy out there, and recruitment is no exception.

LinkedIn is particularly valuable, because it’s the only social network intended specifically for professionals. In fact, Linked in profiles are essentially virtual resumes, so many companies use it to find and recruit top talent within their industries.

Similar to the job listing sites, LinkedIn also has the option of running paid and sponsored posts.

Beyond LinkedIn, there is a bevy of other social media platforms that you can promote through. Although platforms like Facebook, Twitter, and Instagram aren’t specifically tailored for job listings, you can still devise marketing campaigns and listings to run on them.

Create Compelling Content

One of the best ways to attract clients and candidates to your firm is to establish it as a reputable, knowledgable, and trustworthy institution. You can accomplish this by sharing you and your team's insight through webinars, vlogs, written blog posts, podcasts, and any other medium you can think of. Outside of content that you host on your site, you can also try to get articles published in industry publications. As helpful as a solid marketing campaign can be, it’ll only help if people view you as a credible source for recruitment.

The resources don’t have to be complex. Just break down elements of your industry. Talk about the best interview questions, the best methodologies for screening candidates, or how to best prospect new clients. These resources will help to establish you as an authority on recruiting and promote you as a viable firm for clients and potential candidates.

Optimize Your Firm’s Pages

Let’s say the SEO and listings worked, and you’ve caught someone’s attention. According to metrics provide by LinkedIn, there is a 75% chance that this person is going to go in-depth and research your firm’s reputation before reaching out. That being said, your agency’s social media profile is often one of the first places a new candidate or client will will go, whether it is on LinkedIn, Facebook or Twitter. It is essential that you make sure these profiles are up to date and reflective of your agency’s brand and voice.

Make Sure:

  • The imagery and tone of voice of your profile page are matches your website’s.
  • There is a link to your website.
  • You have an “About Us Section” that concisely lays out your agency’s mission and specialties.

Having a good social media page is one of the easiest ways to bring in new business.

Newsletters and Email Lists

At every point in your promotional campaign, give people who are interested in the option to sign up for a mailing list. A regular email, sent out bi-monthly or so, that includes recent blog posts, market information, testimonials from satisfied clients, and so forth is a brilliant way to consistently remind potential clients and candidates about your firm. This will also help to streamline your promotional process because as your mailing list grows so does your potential talent pool. Even if someone isn’t interested right now, the newsletters will keep them in contact with you until they are.

Final Thoughts: How to Promote Your Recruiting Business

To see how Loxo’s sourcing automation can improve your client satisfaction ratings and give you more time to market your agency, schedule a demo here.

recruiting crm adoption challenges

Recruiting CRM: User Adoption Challenges

With great power comes great responsibility, and with a great CRM system comes the many great user adoption challenges that all recruiting firms will encounter.

When integrating any kind of new technology, there are some notably familiar challenges that most teams confront: establishing a common language, extending applications to all departments, and going through an initial trial and error period, to name a few.

CRM adoption challenges, while also involving the familiar tech hurdles mentioned, have a unique set of functions that recruiters need to be aware of if they’re going to maximize the tool.

Here are some of the most common CRM adoption challenges recruiters face.

CRM Adoption Challenges with Training

The most difficult aspect of CRM training involves all of the functions that come with a CRM. From sourcing candidates to tracking your lines of communication and candidate activity rates, CRMs are an extremely thorough tool that requires users to understand all of its functions if they’re going to maximize its use.

This is why it’s important to introduce the CRM as an ongoing process that you build, step-by-step, over a long period of time. This will not only make the training more manageable for everyone involved, but it helps introduce the CRM as a continuous process as opposed to a pesky two-week training procedure that resistant participants have to put up with.

It should also be noted that CRMs change rapidly, increasingly so in recent years. Expect innovations and features of CRM technology to accelerate from yearly to quarterly rates, and make sure your training procedures reflect such changes.

Thorough CRM Adoption Integration

A CRM’s utility is maximized when universal adoption throughout your entire company or department is present. This means that you need the proper managing team to help facilitate collaboration throughout the various departments of your recruiting firm. Allocating enthusiastic and tech savvy managers in each relevant department is key in making sure all your departments are working together and communicating effectively.

This is especially important when developing your integrated talent strategy. HR departments might look to outsource candidates for certain positions without knowing that your company is already capable of filling that role, either through an inactive candidate lost in the cracks or a simple oversight. A CRM will organize and track all candidates and employees in one, easy-to-manage platform, giving hiring managers everything they need to make educated and efficient hiring decisions.

CRM Adoption and Participation

It’s natural for people to resist change, and integrating a CRM system is no exception. Similar to some of the issues with training, participation is often a recurring challenge with recruiting teams. Even after you go through the workshops, meetings, and training sessions, how can you ensure your recruiters will use your CRM system to its fullest capabilities?

Here are a few ways you can bolster CRM participation with your recruiters:

  • Make sure the system is easy to use. CRMs are designed to make life for recruiters easier, not harder. Make sure your CRM’s interface is sleek, simple, and doesn’t display unnecessary information.
  • Develop and share your CRM strategy. Developing and communicating your short and long-term CRM strategies will make an otherwise obscure technology palpable to your team.
  • Show how the CRM will help recruiters. Provide statistics, use examples from other companies, and show the efficacy of a CRM by demonstrating its capabilities.
  • What are some of the biggest challenges your recruiters face in their day-to-day work? Can a CRM help solve those issues? Identifying practical and desired solutions for your recruiters is an excellent incentive to boost CRM participation.

Measuring CRM Adoption Success

All of your efforts in thwarting the various CRM adoption challenges will be to no avail if you don’t measure your success. Measuring CRM outcomes is the only real way to ensure you’re maximizing the vast capabilities of your CRM technology. Identifying outcomes, automation of processes, and productivity are all important practices to measure.

Your CRM will make these measurements easy to track and analyze. Custom dashboards are often automated in your CRM, allowing managers and team leaders to access reports, log files, and audit user participation. Managers will easily and readily be able to tell if improvements are coming from your CRM or through other means.

Loxo’s ATS+CRM technology provides an elegant design that ensures a more productive and enjoyable recruiting experience. A simple design, smart software, and intuitive interface will guarantee that your recruiting firm integrates CRM adoption practices with ease and confidence. Make recruiting simple with Loxo.

creative recruitment strategies

Creative Recruitment Strategies You Need to Use

All recruiters want the same thing: more access to top talent and stronger candidates. The strategies your recruiting firm applies to reach those candidates, however, can make or break your edge over the competition.

While traditional recruiting methods have been proven to work and yield results, industries do change. New social platforms are introduced, technologies evolve, and the best ways to attract top candidates will change accordingly. Read more

hiring overqualified candidates

Hiring Overqualified Candidates: What to Know and be Aware of

While the question of hiring overqualified candidates may not seem like much of an issue (who wouldn’t want experienced and capable employees?), there are several reasons why hiring managers become weary when evaluating overqualified applicants.Read more

Recruiting Roundtable: Tim Sackett & Matt Chambers

In this discussion, industry thought leaders Tim Sackett and Matt Chambers discuss trends in recruiting that are here to stay, and how modern recruiters will need to evolve to address these changes.

Question 1: What do you see as the most impactful changes you’ve seen in the recruiting industry?

Tim’s Answer:

It continues to be the speed at which recruiting is expected to find talent for openings. We’ve gotten to a point where hiring managers have this expectation where you’ll start showing them candidates in the matter of hours, not days or weeks. All of this is driven by technology.

Matt’s Answer:  

Let’s start macro and work our way down to share why these changes are happening.

A generational transformation is underway.  Baby Boomers are retiring, millennials are taking over their leadership roles, and Generation Z is entering the workforce as the first digitally native generation.  This generational transformation is hitting at the same time that the web 3.0 is emerging and we are going to cross a tipping point to broader market adoption.

Unemployment is at an all-time low, and we are also on the longest bull run in history.  A tight labor market magnified lazy hiring practices which relied exclusively on job board postings. Ineffective hiring and subpar results created robust demand for recruiting agencies, and passive recruiting solutions.   Today talent acquisition is strategic; having top recruiters either in-house or as recruiting partners is a major competitive advantage.  We are starting to see a hybrid RPO boots on the ground model becoming very popular.

Executive search, staffing, RPO, and recruiting agencies are facing pressure to find ways to differentiate. Five years ago, the biggest changes were happening on the corporate side, but now executive search, RPO, and recruiting agencies are playing catch up.  It’s a lot of energy and effort for an organization to change software solutions and to consider new approaches to recruiting.  It also can take a year or more for an organization to switch out and upgrade their technology, so those who wait risk putting themselves out of business to modern recruiting practices that just have too significant an advantage.

Matt’s Thoughts on Tim’s Answer:

Hiring managers are being sandwiched by both technology innovation on the vendor/supply side but also from their C-levels measuring progress via KPI metrics.  I think Tim and I would both agree that quality of hire is the most important metric, but as he said to be successful in today’s world you have to get the job done fast or someone else will be there to beat you to it. 

Tim’s Thoughts on Matt’s Answer

As much as we see recruiting evolving and changing, it’s still out on the edges for the most part. The most used recruiting strategy across all functions, markets, and industries is still “Post and Pray”. Post a job, pray someone will apply. While we see the leading edge of recruiting at an advanced stage, it’s still mostly in the minority. One issue, especially on the corporate side, is recruiting is still part of HR and HR hates to recruit. So, they’ll do almost anything else besides picking up a phone and reaching out to a potential hire.

The growth of RPO is a straight-line direct reflection of this failure. Organizational leadership is giving up on recruiting at a colossal level because CHROs can’t figure out how to fix recruiting and make it work, so let’s just shop it out to experts. The reality is, you’re not shopping it out to experts, you’re shopping it out to 25 year olds working in call centers who are paid to call candidates. That is now your employment brand, a 25-year-old who probably has never been to one of your locations and knows nothing about you.

It’s not a hit on RPO, they are hired to find talent and fill position, and they need to do that as efficiently as they can to produce a profit. Turns out, many do a great job at that, but many organizations give up too easily instead of just fixing the core issue. Talent Acquisition is not HR. It can’t be run like HR, or it will keep failing.  


Question 2: Process-wise, where do you see recruiters putting in the most effort into moving forward?

Tim’s Answer:

I would love to tell you it would be quality over speed, but I fear it’s still going to be speed. For me this isn’t either/or, it’s both. Yes, I want you to find me talent fast, and, yes, I want you to find me great talent. Far too often, in most shops, recruiters turn this into one or the other. It doesn’t have to be that way. But, that takes a really great process, supported by great tech, supported by high expectations and performance management. BTW – it’s also costs money!

Matt’s Answer:

At the very top of the funnel. 

Executive search firms and internal talent acquisition teams are focusing most of their effort at the very top of the funnel.   Relying exclusively on job boards for “sourcing” is lazy and results in the lowest quality, yet still remains the primary way most organizations (and even most staffing agencies) recruit.

We have crossed the tipping point, and it is no longer cost effective to source manually, when there are superior sourcing options on the market that can programmatically deliver an extremely high-quality talent pipeline at a fraction of the cost. 

To give you a concrete example, Loxo AI™ helps our customers build extremely high-quality talent pools.  It removes 90% of the hours spent sourcing by recommending only the very best people for each open position.  This is automated.  Why would you have a dedicated sourcing team when you could have this? Solutions like Loxo AI™ are gaining popularity as more recruiting organizations learn about them and realize how big of a game changer it is to their productivity.

The largest recruiting organizations have started to invest into building their own in-house technology systems.  I think almost everyone except these organizations realize this is a catastrophic mistake that will lead down a black-hole.  The pace of technological innovation in the open market is 100x faster, so the tens of millions of dollars of investment will cost these organizations a decade of lost opportunity cost.

Corporate recruiters are relentlessly testing and trying new solutions, but often have to figure out work arounds or even pay out of pocket due to the slow and bureaucratic nature of big enterprise. As a compromise, I think you are starting to see market forces demanding open API integrations so their recruiters can use best of breed solutions rather than being forced to use these monolithic systems that put the recruiter’s needs last.  Recruiters will select and choose solutions that they want to use and that solve their problem, even as big enterprise struggle to keep up with the pace of innovation and global regulatory environment.

Matt’s Thoughts on Tim’s Answer:

Spot on –it’s always about the time, quality, cost tradeoff!

The Project Management Triangle is one of the most important constraint models in business operations. Clients always want it faster, better, AND cheaper and service providers always have to remind them that we can do two at once, but you Mr. or Ms. client select the two you want and we’ll adjust accordingly.  Technology innovation in a fully optimized system is the only thing that can improve all three at the same time, but technology will only get you so far so if you don’t have exceptional leaders, process, and people.  If you do you can achieve better quality hires faster than ever before. 

Tim’s Thoughts on Matt’s Answer

Totally agree with you Matt. Although, I don’t see corporate recruiters “relentlessly testing and trying new solutions”, I would encourage them that they should. They should be demoing and looking at new tech at least once per month. It has to be a priority or the function just falls too far behind, too fast.

I do think as we see more and more of the top of the funnel be automated the real value of recruiters comes back to can you influence the decision of a candidate to believe that the position you have open is right for their career path? Can you get them to say, “Yes!”? That only happens when they trust you and believe that you have their best interest at heart. That takes expert-level relationship building at scale and speed.


Question 3: Where do you think the biggest opportunity is for recruiters to drive more value?

Tim’s Answer:

Actually knowing great talent verse good talent verse average-bad talent. Right now, the vast majority of recruiters, corporate and staffing-related, have no idea if the talent they are sourcing is great, good, average, or bad. They have no idea who is the best in their market or industry. The opportunity to standout is for the recruiter who can determine, not only can I find talent, but I can actually find better talent.

Matt’s Answer:

The recruiters who move up the value chain as technology increasingly plays a larger role in recruiting will be the ones who will be rewarded most.  The recruiting skills in 2020 are going to be very different than they were even just a few years ago.  The opportunity for modern recruiters and recruiting organizations will fall into one of the buckets:

  1. Closing and landing the hire – the best recruiter is the one who consistently delivers on landing the best hire.  That is where the value is.  The challenge for recruiters is figuring out how to make the process more efficient and repeatable in a hyper competitive landscape.
  2. Recruitment Marketing – Recruiters who understand how to create and optimize automation campaigns and workflows for their organization will become indispensable in their organization over the next decade.  You will begin to see new roles in recruiting organizations similar to how you have growth marketers, sales enablement, and sales operations roles now for modern sales teams.   These new roles will be similar for recruiting organizations and require individuals who are more technical and analytical.  They’ll be a productivity multiplier for their team so will be well compensated.
  3. Talent Advisor – being a trusted talent advisor so that you have great relationships with the best talent in the market, so you have influence to help introduce them into the best match opportunities in the marketplace.  This takes years and there are no shortcuts.
  4. Consulting / Strategic Talent Acquisition – Talent acquisition is a full-time job.  Hiring Managers don’t have the time to invest 8 hours a day being a master in the recruiting craft, so they need to partner with recruiting agencies, RPO firms or hire dedicated recruiters who spend 100% of their time recruiting. 

The recruiters who can setup the infrastructure, pick the best tech tools and drive themselves or their team to consistently achieve results in a competitive market will see compensation that is higher than software engineers which is pretty crazy, but also shows you how much value this role can provide.

Matt Thoughts on Tim’s Answer:

Someone who is truly exceptional at identifying talent has a unique ability to build championship winning teams. 

My favorite soccer club since I was about 12 years old has been Manchester United.  They had one of the greatest and most successful managers of all time (Sir Alex Ferguson) up until 2013 when he retired, and ever since they’ve been horrible regardless of the reputation of the new manager.  Each new manager recruits in 4-10 new players every couple years based on their personal taste and preferences, and regardless of the players pedigree it’s never been the same. 

Meanwhile, their cross-town rival Liverpool appointed Jürgen Klopp manager in 2015 and he’s taken one of the lowest performing teams to the top of the Champions League and Premier League with a fraction of the budget and brand pull to land the marquee players that other global top soccer clubs are able to each season.  Jurgen Klopp knows how to identify talent and potential better than anyone.  He knows how to create the environment for those individuals reach their greatest potential and he knows how to recruit the individual pieces to work together as a team.   Alex Ferguson, Jurgen Klopp, and top headhunters are all in the business of talent acquisition and I’ve never been more convinced how rare that skill set is for exactly what Tim said with his response.

Tim’s Thoughts on Matt’s Answer:

I’ll add one piece. If you see a recruiting function that is failing it’s almost always because the recruiting leader, those managing the output of recruiters doesn’t understand and leverage basic performance management. Recruiting isn’t hard. It’s not! I can teach someone who has never recruited a day in their life how to recruit and be filling positions within 30 days. Doesn’t have to be a college grad. Doesn’t have to have experience in recruiting or HR or even sales. They just have the ability to communicate and follow a process. Then it’s a simple mathematical equation about doing enough outreach, with proper incentives.

Talent acquisition fails mostly because recruiting leaders fail to hold recruiters accountable to doing the work that is needed to fill a position. Period.


Question 4: How sophisticated has recruitment marketing become? how do you see it continue to evolve?

Tim’s Answer:

It’s really off the charts at this point. A normal TA leader actually is probably 3-5 years behind the marketing knowledge curve to where they should be, if they truly want to do next-level recruitment marketing. It’s moving so fast right now, that I think what we’ll see if more sophisticated TA shops begin to hire straight marketing automation pros to work on their teams. It’s really the way to go at this point.

Matt’s Answer:

Recruitment marketing is a broad term.  How it is used depends on the type of recruiting; retained executive search, RPO, staffing or in-house talent acquisition. The level of sophistication is increasing each month largely due to the explosion in HRTech innovations, venture capital and big enterprise trying to keep up.  This is actually an area where I feel there is a huge opportunity for differentiation and competitive advantage.

I’ve seen hundreds of organizations overcomplicate this and lead their organizations down rabbit holes to nowhere because they have no clue what they are doing and they continue to trust and rely on well established brands to solve this who also have no clue what they are doing.  This does not have to be complicated – it really is pretty simple.

There are many different tactics that can be used to nurture and engage prospective candidates, and the type of approach and tool you use depends on where each individual candidate is in their candidate journey.  For example, an active candidate who is applying to jobs on a job board will be receptive to a retargeting ad or programmatic job ad, whereas a passive candidate that requires a multi-touch headhunting approach needs to be put into a drip email campaign similar to an outbound sales sequence to nurture that individual from a cold prospect to getting them engaged and into the talent community, talent pool or hiring pipeline.

Matt’s Thoughts on Tim’s Answer:

Couldn’t agree more.  However, I don’t think a TA leader is going to have the skill-set, time or patience to learn modern recruitment marketing, so we both see a major new role and career opportunity opening up in the recruiting world that did not exist in 2018.  At first we will see new general job titles gaining popularity such as Recruitment Marketing Manager, and over time it will break out into more specialized sub roles like Talent Demand Generation Specialist, Recruitment Operations, etc.  Technology improves productivity and instead of putting people out of work, it helps create more advanced jobs higher up the value chain.

Tim’s Thoughts on Matt’s Answer:

Overcomplicating is a serious issue in recruiting and recruitment marketing. We love to do this because equate difficult with valuable. If we had the mindset that being super simple was valuable we would be so much farther ahead of the game!  No one wants to stand in front of their executive team and tell them how simple their job is! We want to tell them and show them how complicated it is, so they know we really know our stuff. Making a process simple is the hardest thing you’ll ever do, but we think the opposite.

Recruitment marketing is really still in its infancy. We are still just stealing consumer marketing tech and ideas. Eventually we’ll see this evolution to how we market to a candidate is probably different than how we market to a potential customer. That evolution will transform organizations in a real competitive way. If the best talent wants to work for you and not your competitor you’ve won.


Question 5: Do you see AI becoming a regular fixture in modern recruiting? at what capacity?

Tim’s Answer:

100%! I truly believe we are months, years, away from about 70% of what we consider recruiting now, from a tactical standpoint, completely being done by AI and Intelligent Automation. Right now, there are tools on the market that can separately, take your job posting, source talent for that opening, reach out to those candidates and screen, and then set up an interview between candidate and hiring manager. So, it’s just a matter of time until someone puts this jigsaw puzzle together, and makes it happen.

Matt’s Answer:

No question.  As the CEO of an AI recruiting platform on the front lines every day, I understand “AI” in the recruiting ecosystem better than 99% of people.  That said, I can also say it takes a lot more time than people realize for machine learning solutions to be brought to market.  For anyone who thinks they are going to create a category leading enterprise AI recruiting solution in less than a decade they are severely disillusioned.  We’ve been working on the building blocks since 2012 and are fortunate to have insanely talented engineers working to pull this off.

Conceptually, AI scares a lot of recruiters because they equate it with losing their job or “being replaced”.  Why recruiters have nothing to fear is that “general artificial intelligence” where a machine can think and reason like a human is decades away and may not even happen in our lifetime.

The machine learning solutions that will come to fruition will actually help the recruiter, not replace them.  AI will help a recruiter make smarter decisions and do things so much faster. You will start to see machine learning solutions optimizing the candidate experience during the application and initial screening phases. You will see sourcing automation come of age, and eventually you’ll start to see some benefits of AI supporting the interview process.   Humans and machines working together.  This is how the majority of AI solutions for the next decade will impact recruiting.  What should be exciting is that this will elevate the entire recruiting profession and open the door to more technical and higher paying jobs in recruiting that didn’t exist before.

Matt’s Thoughts on Tim’s Answer:

Tim not only runs an extremely successful staffing organization, but he demos more technology and recruiting software than anybody on the planet, and I’ve been working with an incredible team 90+ hour weeks for the last 7 years to develop an AI recruiting platform for this exciting new era.  It sounds like we both not only agree it is coming, but we also agree we are now only a couple quarters away from seeing AI recruiting software become a regular fixture in modern recruiting.

Tim’s Thoughts on Matt’s Answer

The Tim bot is answering this question as it has replaced the Real Tim Sackett. A.I. is god. All bow down.

We are right on the edge of having real companies do all of their hourly hiring using A.I. without any human interference until those new hires show up day one for a crappy HR onboarding. That is happening in test environments right now. The results show the A.I. hires faster and better. Longer tenure, higher performance, no humans. This can work really well at high volume, low-skill hiring. As we add complexity to things like development, career growth, relationships, A.I. struggles a bit to complete the deal, but can be a huge advantage to add capacity to great recruiters who are learning how to leverage the tech.

Question 6: What technology do you think modern recruiters will be adopting the most the next year? Why?

Tim’s Answer:

SMS/Text Messaging with candidates in a really robust way. We still do way too much email in recruiting. 100% of recruiting shops should be doing most of their initial outreach communication via text messaging, but they aren’t.  I would fire any TA or HR leader who is refusing to use text messaging in recruiting. It works 10 times better than any other form of outreach to candidates at every single level of position, from hourly to executives.

Matt’s Answer:

Drip email automation and Programmatic recruitment. 

Email automation because it has crossed over from early adoption to mainstream. When a single recruiter can get 10x the amount done without dropping quality or increasing costs this replaces the old way of doing things one at a time. 

Recruiters who are not using email automation in 2019 are at an extreme disadvantage.

Programmatic recruitment because it’s superior to posting jobs the old way for high volume organizations.  Both of these are examples of recruiting smarter and automating manual work, however also illustrate how the recruiting organization of 2020 is going to be much more technical.  That requires a different skill-set which opens a lot of opportunity for those in the recruiting community or looking to get in to an exciting career field.

Matt’s Thoughts on Tim’s Answer:

I just love Tim’s response to this.  Speed, results and simplifying workflow are all that matter in the execution of talent acquisition.  We pulled a report in our system to see how SMS texting performed, and SMS Text Messaging has a 95% read rate within minutes, is the most convenient on the candidate and with the right technology solution simplifies process.  With Gen Z this will likely become the norm, and just a couple years ago texting candidates was considered to be rude.

Tim’s Thoughts on Matt’s Answer

It’s back to stealing ideas from our Marketing and Sales counterparts. We all love to say we hate email, and then that ‘one’ email hits our inbox and we buy!

I think we’ll start seeing Gen Z recruiters really leverage video messaging in a big way to get super high reply rates. I can, and will, send out one thousand emails to candidates, but my A.I. is telling me these ten candidates are probably the best of the bunch, I’m going to develop a thirty second video message and send it those ten. Shotgun and rifle approach, working simultaneously to ensure I get great talent on my open positions.

About the Speakers

About Tim

Tim Sackett, SHRM-SCP,SPHR is the President of HRU Technical Resources a leading IT and Engineering Staffing firm headquartered in Lansing, MI. Tim has 20 years of combined Executive HR and Talent Acquisition experience, working for Fortune 500 companies. Tim is a highly sought after international speaker on leadership, HR Tech, talent acquisition and HR execution. Tim is currently the President for the Association of Talent Acquisition Professionals (ATAP). 

He also is a prolific writer in the HR and Talent space writing every day at his blog the Tim Sackett Project, and this year, in conjunction with SHRM, Tim released his first book, “The Talent Fix: A Leader’s Guide to Recruiting Great Talent”. Tim is married to a hall of fame wife, has three sons, and his dog Scout. In 2018, he was named one the top Global Influencers in HR Tech, which gives him mad street cred with his teenage sons on Twitter (@TimSackett). He is a lifelong workplace advocate for Diet Mt. Dew fountain machines and he considered the world’s foremost expert on workplace hugs. 

Tim’s best performance feedback he ever got was “you are unfiltered and loose in the corners!” And he is!

About Matt

Matt Chambers is the Founder and CEO of Loxo, headquartered in Denver, CO. Matt has taken on progressively more advanced leadership roles in high-growth SaaS startups since 2007.  He is an expert in early stage SaaS startups and entrepreneurship; particularly around business model generation, go-to-market strategy, product development and new market innovation, operations, recruiting and talent acquisition.

Matt went through the MIT Sloan School of Management Artificial Intelligence, Business Strategy program and received his degree in Business Administration and Economics from UNH where he was a captain of their Division 1 soccer team.

Matt’s personal interests include life-long learning, technology, innovation, human capital, machine learning and entrepreneurship.  An avid reader and self-learner Matt frequently mentions the key to his growth has largely been attributed to his habit of reading for a minimum of 2 hours every day for the past twelve years and the power of compounding interest.

About Loxo

Loxo is a best-in-class enterprise recruiting SaaS company specializing in AI and machine learning, combining an ATS and CRM, and includes email automation, SMS texting, VoIP calling, personal contact information and candidate sourcing automation all-in-one easy to use platform.  Loxo’s cloud platform makes every aspect of modern recruiting and talent acquisition simple, so companies can find and hire the very best possible talent faster. Learn why more than 950 recruiting organizations across the globe trust Loxo at loxo.co

free ats software

FREE ATS: What You Need to Know

Applicant tracking systems (ATS) are software that allows recruitment needs to be handled electronically.

An ATS can be installed and accessed on the internet and can scale functions from small business to enterprise levels in order to meet a company’s talent needs. These systems are akin to customer relationship management (CRM) systems but are designed for the explicit purpose of recruitment tracking. Read more

integrated talent management

Integrated Talent Management: Everything You Need to Know

As companies expand, become more interconnected, and develop ambitious long-term models, their talent management strategies must also expand, connect and develop.  

Siloed talent management approaches, those which isolate the demands of talent management into individual departments, result in miscommunication, unsuccessful hires, and the neglect of top talent already in your company. Integrated talent management works to solve these problems.Read more